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University of Alberta
University of Alberta
EducationScience
The University of Alberta is a public research university in Edmonton, Alberta, Canada, with multiple campuses and more than a dozen faculties. Its work combines undergraduate, graduate, and continuing education with research in artificial intelligence, energy and the environment, health and well-being, agriculture, and Indigenous studies. The university supports entrepreneurship, spin-offs, community engagement, and partnerships across industry and the wider community while serving students from around the world. Its large workforce contributes across education, scientific research, administration, and related university services, with an emphasis on access, diversity, and Indigenous initiatives.
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Executive Assistant, Internal Audit and Risk Management at University of Alberta

Provide executive administrative support for the University of Alberta’s Internal Audit and Risk Management operations. Coordinate schedules, meetings, communications, onboarding, access, and financial transactions.

CACanadaHybridPart-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Manage the Executive Director’s calendars and schedules, prioritizing meetings, events, and activities.
  • Schedule meetings, committee work, events, and project activities.
  • Monitor financial projects, events, deadlines, and related activities.
  • Coordinate meeting and event logistics, including rooms, equipment, catering, and materials.
  • Provide administrative support for recurring and special meetings.
  • Prepare agendas and supporting documents, coordinate materials, and distribute minutes.
  • Serve as recording secretary for the Executive Director.
  • Answer telephone calls, respond to general inquiries, and explain routine procedures.
  • Welcome visitors and direct them to the appropriate personnel.
  • Monitor and manage general, central, and program email accounts.
  • Resolve routine photocopier and telephone issues while maintaining office supply and equipment inventories.
  • Draft routine correspondence and proofread and reformat documents.
  • Process purchase requisitions, purchase orders, invoices, and vendor payments through SupplyNet.
  • Help users complete routine financial transactions and escalate issues when necessary.
  • Support onboarding, offboarding, access coordination, and process-related inquiries.
  • Coordinate card, door, and after-hours access.
  • Maintain signage and office identity displays.
  • Prepare office spaces and support furniture moves and reconfigurations.
  • Complete minor furniture repairs.

Requirements

  • High school diploma.
  • Advanced proficiency with Microsoft Office, Google Workspace, and PeopleSoft systems.
  • Ability to develop strategic, creative, and efficient solutions.
  • Demonstrated multitasking, administrative, organizational, and time-management abilities.
  • Ability to work independently with minimal supervision or direction.
  • Exceptional attention to detail.
  • Demonstrated initiative as a proactive self-starter.
  • Willingness to pursue ongoing administrative and technical training.
  • Ability to maintain strict confidentiality and follow ATIA, POPA, and records-management protocols.
  • Knowledge of University of Alberta policies and procedures is an asset.
  • Resume and cover letter required.

Benefits

  • Comprehensive benefits package.
  • Annual salary determined according to qualifications.
  • Hybrid arrangement combining remote and in-person work.
  • One-year term position.

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