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Lifelong Learning Administration Corporation
Lifelong Learning Administration Corporation
201 – 500 Employees
EducationNon-profit
Lifelong Learning Administration Corporation is a nonprofit organization in the education sector, founded in 2016, that provides administrative, operational, and program support to charter schools and community nonprofits across the United States. Its services span educational program management, finance, human resources and people services, operations, communications, external affairs, and legal and compliance. By handling these core functions, LLAC helps partner organizations stay focused on their missions and expand their impact in the communities they serve.
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Executive Administrative Assistant, People Services (Hybrid - Lancaster, CA)

Executive Administrative Assistant supporting the Chief Human Resources Officer and People Services leadership team at a Lancaster-based educational organization. Oversees confidential executive operations, communications, projects, records, reporting, and department coordination.

USUnited StatesCACalifornia
$30 – $40 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Provide confidential operational support to the Chief Human Resources Officer and People Services leadership team
  • Manage the CHRO’s calendar, including meetings, travel, leadership events, and strategic planning sessions
  • Coordinate meetings by preparing agendas, compiling materials, documenting action items, and tracking follow-up
  • Screen, prioritize, and manage communications for the CHRO
  • Organize and maintain confidential files, correspondence, personnel information, and executive records
  • Draft, review, edit, and format executive communications, presentations, reports, and correspondence
  • Support People Services projects through activity coordination, deadline tracking, information maintenance, and deliverable monitoring
  • Facilitate communication among People Services leaders, cross-functional partners, and external stakeholders
  • Prepare reports, dashboards, presentations, and meeting materials using HR and business system data
  • Coordinate department meetings, leadership retreats, employee events, and organizational activities
  • Assist with budget tracking, purchase requests, expense reports, and invoice processing
  • Protect sensitive employee, organizational, compensation, and workforce information through strict confidentiality
  • Maintain leadership meeting records, distribute materials, and monitor follow-up actions
  • Support compliance with policies, procedures, and records management requirements
  • Maintain accurate People Services documentation and retention of executive files
  • Act as a primary contact for internal and external stakeholders engaging with the CHRO’s office
  • Provide administrative support to other People Services leaders as assigned
  • Complete additional duties and special projects as assigned

Requirements

  • Bachelor’s degree in a related field, or two years of equivalent experience demonstrating applicable skills in a relevant industry or discipline
  • Five years of progressively responsible administrative support experience, including support for senior leaders or executives
  • Experience managing calendars, travel arrangements, meetings, and confidential information
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as other technology applications
  • Experience working in a highly confidential environment with demonstrated discretion
  • Administrative support experience in an executive-level setting
  • Strong organizational, planning, and prioritization skills
  • Strong verbal, written, and interpersonal communication abilities
  • Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
  • Ability to create professional presentations, reports, and executive communications
  • Strong problem-solving and analytical abilities
  • Knowledge of human resources functions, practices, and terminology preferred
  • Bachelor’s degree in Business Administration, Human Resources, or a related field preferred
  • Experience in a Human Resources or People Services environment highly preferred
  • Experience supporting a Chief Human Resources Officer, executive, or senior HR leadership team
  • Experience with Canva, PowerPoint, AI tools, HRIS, reporting tools, document management systems, virtual collaboration tools, and related applications preferred but not required
  • Ability to work independently and collaboratively in a fast-paced environment
  • Ability to exercise sound judgment and protect sensitive information
  • Ability to manage multiple priorities and competing deadlines
  • Ability to travel as required for job duties
  • Ability to lift, carry, push, and pull objects weighing up to 10 pounds

Benefits

  • Hybrid work arrangement
  • Travel as required for job duties
  • Reasonable accommodation for individuals with disabilities

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