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Hunt St
Hunt St
1 – 10 Employees
B2BHR TechRecruitment
Hunt St is an Australia-based recruiting firm that helps small and medium-sized businesses hire offshore talent directly. The company combines candidate sourcing across countries including the Philippines, Nepal, Indonesia, and India with job advertising, screening, interviews, and legal support for compliant remote hiring. Its one-time finder’s fee model is designed to offer a transparent alternative to traditional outsourcing agencies, while its process emphasizes ethical recruitment, fair compensation, security, and compliance.
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Senior Executive Assistant and Chief of Staff - Remote Philippines

Support the CEO of a Sydney luxury interior design studio with executive administration, coordination, prioritization, and AI-enabled workflow automation. This remote contract role is based in the Philippines.

PHPhilippines
$2,000 – $2,500 / month
RemoteContractSeniorEnglish RequiredChief of Staff

Description

  • Manage the CEO’s inbox, calendar, meetings, and daily priorities
  • Assess incoming requests and determine which require the CEO’s attention
  • Prepare daily briefings, meeting agendas, notes, and follow-up actions
  • Coordinate travel, bookings, appointments, and scheduling
  • Manage sensitive, confidential, and relationship-focused communications
  • Track the CEO’s commitments, deadlines, projects, and open actions
  • Follow up with staff, contractors, clients, and stakeholders on outstanding actions
  • Maintain clear oversight of deadlines and deliverables
  • Assign, track, and close meeting actions
  • Identify potential issues or delays and escalate them early
  • Support research, decision preparation, and ad hoc projects for the CEO
  • Use AI to reduce repetitive administration and improve executive workflows
  • Create systems for email triage, first-draft responses, and information summarization
  • Use AI for meeting transcription, summaries, action items, and follow-ups
  • Research and prepare concise briefings and decision-support materials
  • Draft presentations, documents, SOPs, and internal communications
  • Develop automated reminders, reporting, and weekly CEO updates
  • Continuously identify workflow improvements through AI and automation

Requirements

  • Based in the Philippines
  • At least three years of experience as an Executive Assistant, Senior Executive Assistant, Personal Assistant, Operations Coordinator, or in a similar role
  • Demonstrated experience supporting a senior executive, founder, or business owner
  • Exceptional organization, prioritization, and follow-through
  • Excellent written and verbal English communication skills
  • Strong discretion and comfort handling confidential information
  • High attention to detail while maintaining focus on priorities
  • Able to work independently and make sound decisions without constant direction
  • Strong digital skills and willingness to learn new systems quickly
  • Practical experience using AI tools to improve productivity and workflows
  • Able to manage multiple priorities in a fast-moving environment
  • Experience with some or most of the preferred tools, including Microsoft 365, Google Workspace, AI, meeting and transcription, task and project management, communication, automation, CRM, documentation and knowledge management, scheduling, and travel platforms
  • Disclose any existing ongoing roles or client work
  • Reflect this engagement on LinkedIn as “Independent Contractor”

Benefits

  • Fully remote, work-from-home arrangement
  • Flexible time management as an independent contractor, with alignment to Australian business hours for collaboration

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