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CAE USA
CAE USA
1,001 – 5,000 Employees
Skilled Worker Visa SponsorAerospaceDefenseEducation
CAE USA develops digitally immersive training and operational support for multi-domain missions, serving defense and government organizations across the United States, Central America, and South America. As part of CAE’s Defense and Security business, the Tampa-based company focuses on aviation simulation, integrated military training systems, and related support services designed to strengthen mission readiness. Its work includes handling classified information under a Special Security Agreement with the U.S. Department of Defense.
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Accounts Receivable Administrative Assistant – Part-Time, Onsite in Gatwick

Support payment allocation, reconciliations, cash application, and collections as an Accounts Receivable Administrative Assistant. Help maintain accurate customer accounts and finance records for CAE’s simulation, training, and mission-readiness operations.

GBUnited KingdomOn-sitePart-timeMiddleSeniorEnglish RequiredAdministrative Assistant
ERPOracle

Description

  • Accurately process and allocate customer payments on time
  • Create and maintain customer account records in the ERP system
  • Prepare and distribute customer invoices, statements, and account reconciliations
  • Assist with cash application and investigate unallocated cash transactions
  • Monitor customer accounts and resolve identified discrepancies
  • Assist with collecting outstanding balances
  • Send customers payment reminders and account statements
  • Escalate overdue accounts to the relevant Accounts Receivable Specialist or Manager
  • Record customer communications and collection activities
  • Answer customer questions about invoices, payments, and account balances
  • Work with Sales, Customer Service, and Credit Management to resolve account disputes
  • Prepare routine Accounts Receivable reports and ageing analyses
  • Maintain accurate filing and document management systems
  • Assist with month-end close activities and account reconciliations
  • Follow company policies, financial controls, and audit requirements
  • Manage shared mailboxes and process incoming correspondence
  • Update spreadsheets, databases, and Accounts Receivable records
  • Assist with ad hoc Finance projects and administrative duties

Requirements

  • Prior administrative experience, ideally in finance, accounting, or accounts receivable
  • Basic knowledge of accounting principles
  • Proficiency with Microsoft Office, especially Excel
  • High level of attention to detail and accuracy
  • Effective organizational and time-management abilities
  • Strong written and verbal communication skills
  • Ability to work independently and contribute effectively within a team
  • Experience with ERP platforms such as Oracle or similar systems preferred
  • Experience with cash application and customer account reconciliation preferred
  • Knowledge of credit control and collections processes preferred

Benefits

  • Opportunities for growth, collaboration, and professional development
  • Reasonable accommodations are available
  • Equal opportunity employment for all applicants

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