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20four7VA
20four7VA
51 – 200 Employees
ConsultingLogisticsMarketing
20four7VA provides remote virtual assistant services for businesses seeking flexible operational support. Its team works across administrative tasks, business operations, marketing, logistics, and technical assistance, giving clients access to customizable staffing support as their needs evolve. The company serves organizations of different sizes and focuses on helping them delegate essential work while maintaining attention on broader business priorities.
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Part-Time Administrative & Executive Assistant (UK Remote)

Remote, part-time administrative and executive support role for a UK-based business, covering inbox management, invoicing, Xero, compliance tracking, and confidential records. Requires independent handling of varied tasks and follow-ups.

GBUnited KingdomRemotePart-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Manage and organize the owner's business inbox
  • Prioritize urgent messages, pending responses, follow-ups, and outstanding communications
  • Draft or send routine email replies when authorized
  • Provide administrative and executive support across varied business activities
  • Keep records, trackers, and digital documentation accurate and up to date
  • Manage assigned tasks, follow-ups, and deadlines
  • Work consistently within established procedures and workflows
  • Organize information and coordinate routine operational activities
  • Flag missing information, emerging issues, and opportunities to improve processes
  • Monitor client account inboxes for incoming supplier invoices
  • Forward invoices to bookkeeping software according to established procedures
  • Maintain orderly processes for handling financial documents
  • Complete basic Xero and finance administration, including statement reviews, remittance updates, transaction checks, and reconciliation-related work
  • Investigate discrepancies and escalate them for review
  • Track client identification records, expiry dates, risk assessments, and compliance deadlines
  • Maintain compliance records and administrative trackers
  • Apply AML and client-administration procedures
  • Handle confidential client and financial information appropriately
  • Support additional executive, administrative, and practice-related tasks
  • Learn new software, systems, and internal procedures
  • Provide timely progress updates, including outstanding items and potential issues

Requirements

  • Previous experience in administration, executive assistance, office administration, or business support is required
  • Strong written English and professional email communication skills are required
  • Excellent organization and attention to detail are required
  • Ability to quickly learn new systems, software, and procedures is required
  • Strong initiative, follow-through, and problem-solving ability are required
  • Effective time management and the ability to handle multiple tasks and deadlines are required
  • Ability to work independently and follow documented procedures is required
  • Email and inbox management experience is preferred
  • Xero or other bookkeeping-platform familiarity is preferred but not required
  • Experience with invoice administration, supplier statements, or basic finance support is preferred
  • Experience supporting UK businesses or professional services practices is advantageous
  • Familiarity with GDPR, AML administration, or compliance tracking is advantageous
  • Understanding of confidentiality and responsible handling of financial and client information is required
  • Microsoft Outlook or other email platforms
  • Microsoft Teams
  • Microsoft Excel or Google Sheets
  • Microsoft Office or Google Workspace
  • Remote desktop systems
  • Other client-specific business applications as required
  • Strong written and spoken English is required
  • Availability for 10 contracted hours per week, Monday through Friday, during early morning UK time
  • Work under a Master Services Agreement and a Statement of Work

Benefits

  • Competitive rates
  • Weekly payments
  • Access to various open roles
  • Free training and upskilling
  • Ongoing support and guidance
  • A supportive community
  • Potential for increased hours based on performance and workload

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