Coconut Careers
Coconut Careers
51 – 200 Angajați
B2BRecrutareTehnologie HR
Coconut Careers este o companie de recrutare și tehnologie pentru resurse umane, axată pe sprijinirea companiilor în construirea unor echipe la distanță formate din profesioniști verificați din întreaga lume. Serviciul său de potrivire a talentelor acoperă roluri precum asistenți executivi, specialiști în marketing digital, reprezentanți de vânzări, asistenți contabili și dezvoltatori. Angajatorii pot alege Managed Talent, un model pe bază de abonament care include identificarea și verificarea candidaților, salarizarea, conformitatea și asistența continuă, sau Direct Hire, care presupune o taxă unică. Coconut Careers oferă și instrumente precum un calculator salarial și un generator de descrieri ale posturilor, ajutând companiile să evalueze candidații și să își extindă echipele distribuite.

Part-Time Remote Executive Assistant in the Philippines

Part-time remote Executive Assistant role supporting vendor applications, agreements, documentation, and calendar coordination. Help maintain Coconut Careers’ remote talent operations through accurate tracking, timely follow-up, and organized communication.

Descriere

  • Oversee paperwork and documentation processes from initiation through completion
  • Maintain accurate, organized, and current files
  • Prepare, submit, and monitor new vendor credit applications
  • Review, distribute, and monitor NDAs and other agreements through completion of signing
  • Follow up with internal colleagues and external contacts to keep documents and tasks progressing
  • Arrange and coordinate meetings across calendars and time zones
  • Maintain transparent tracking systems for document and follow-up status
  • Communicate and collaborate through Google Workspace
  • Work with project management platforms such as Asana or Monday.com
  • Share proactive progress updates and raise potential issues promptly

Cerințe

  • Demonstrated experience as an Executive Assistant or Administrative Assistant in a role involving substantial documentation
  • Hands-on experience managing paperwork and documentation processes end to end
  • Experience preparing, submitting, and monitoring new vendor credit applications
  • Experience reviewing, sending, and tracking NDAs and other agreements through signature
  • Experience coordinating follow-ups with internal colleagues and external contacts
  • Experience arranging and coordinating meetings across calendars and time zones
  • Experience maintaining reliable systems to track document and follow-up progress
  • Proficiency communicating and collaborating in Google Workspace, including Gmail, Google Chat, Google Docs, and Google Drive
  • Familiarity with electronic signature tools such as DocuSign or Adobe Sign
  • Exposure to finance or accounting administration, including accounts payable or bookkeeping support
  • Strong organizational skills and close attention to detail
  • Dependable follow-through and consistent deadline management
  • Excellent written and spoken English
  • Practical experience with Gmail, Calendar, Docs, Sheets, and Drive
  • Experience using project management tools such as Asana or Monday.com
  • An English-language resume in the required Coconut VA Profile format
  • A preferably Loom-recorded one-minute introduction video
  • A functional video link; broken or dummy links lead to disqualification
  • A CEFR English proficiency level entered in the application form

Beneficii

  • Competitive compensation
  • 13th-month pay
  • 12 days of paid time off
  • 12 paid US holidays
  • Maternity and paternity leave
  • Comprehensive healthcare coverage
  • Life insurance included in the full-time HMO plan
  • Mental health support through consultations and wellness resources
  • Milestone gifts and birthday treats
  • Team experiences including island getaways, virtual town halls, and regional meetups
  • A supportive network for learning, professional growth, and connection

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