LogoFresh Jobs Ahead
Coconut Careers
Coconut Careers
51 – 200 Employees
B2BHR TechRecruitment
Coconut Careers is a recruitment and HR technology company focused on helping businesses build remote teams with vetted professionals around the world. Its talent-matching service covers roles including executive assistants, digital marketers, sales representatives, accounting assistants, and developers. Employers can choose Managed Talent, a subscription model that includes sourcing, vetting, payroll, compliance, and ongoing support, or Direct Hire, which uses a one-time fee. Coconut Careers also provides tools such as a salary calculator and job description generator, supporting companies as they evaluate candidates and scale distributed teams.
LinkedIn
Company Jobs

Part-Time Remote Executive Assistant in the Philippines

Part-time remote Executive Assistant role supporting vendor applications, agreements, documentation, and calendar coordination. Help maintain Coconut Careers’ remote talent operations through accurate tracking, timely follow-up, and organized communication.

PHPhilippines
$450 – $800 / month
RemotePart-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Oversee paperwork and documentation processes from initiation through completion
  • Maintain accurate, organized, and current files
  • Prepare, submit, and monitor new vendor credit applications
  • Review, distribute, and monitor NDAs and other agreements through completion of signing
  • Follow up with internal colleagues and external contacts to keep documents and tasks progressing
  • Arrange and coordinate meetings across calendars and time zones
  • Maintain transparent tracking systems for document and follow-up status
  • Communicate and collaborate through Google Workspace
  • Work with project management platforms such as Asana or Monday.com
  • Share proactive progress updates and raise potential issues promptly

Requirements

  • Demonstrated experience as an Executive Assistant or Administrative Assistant in a role involving substantial documentation
  • Hands-on experience managing paperwork and documentation processes end to end
  • Experience preparing, submitting, and monitoring new vendor credit applications
  • Experience reviewing, sending, and tracking NDAs and other agreements through signature
  • Experience coordinating follow-ups with internal colleagues and external contacts
  • Experience arranging and coordinating meetings across calendars and time zones
  • Experience maintaining reliable systems to track document and follow-up progress
  • Proficiency communicating and collaborating in Google Workspace, including Gmail, Google Chat, Google Docs, and Google Drive
  • Familiarity with electronic signature tools such as DocuSign or Adobe Sign
  • Exposure to finance or accounting administration, including accounts payable or bookkeeping support
  • Strong organizational skills and close attention to detail
  • Dependable follow-through and consistent deadline management
  • Excellent written and spoken English
  • Practical experience with Gmail, Calendar, Docs, Sheets, and Drive
  • Experience using project management tools such as Asana or Monday.com
  • An English-language resume in the required Coconut VA Profile format
  • A preferably Loom-recorded one-minute introduction video
  • A functional video link; broken or dummy links lead to disqualification
  • A CEFR English proficiency level entered in the application form

Benefits

  • Competitive compensation
  • 13th-month pay
  • 12 days of paid time off
  • 12 paid US holidays
  • Maternity and paternity leave
  • Comprehensive healthcare coverage
  • Life insurance included in the full-time HMO plan
  • Mental health support through consultations and wellness resources
  • Milestone gifts and birthday treats
  • Team experiences including island getaways, virtual town halls, and regional meetups
  • A supportive network for learning, professional growth, and connection

Related Jobs

Hunt St

Senior Financial Controller, NetSuite — Remote in the Philippines

Hunt St
1 – 10 Employees
B2BHR TechRecruitment
PHPhilippines
$3,500 – $4,500 / month
RemoteContractSeniorLeadEnglish RequiredController

Lead accounting, forecasting and financial controls for an Australian distribution business, working remotely from the Philippines. Own NetSuite finance operations, inventory accounting, cash flow and month-end reporting.

Open
Hunt St

Remote Bookkeeper – Xero, Shopify and Australian Payroll

Hunt St
1 – 10 Employees
B2BHR TechRecruitment
PHPhilippines
$1,500 – $1,800 / month
RemoteFull-timeMiddleSeniorEnglish RequiredBookkeeper

Manage Xero bookkeeping, Shopify transactions, payroll, and reconciliations for an Australian construction-supply business. Maintain accurate records, support GST and BAS tasks, and improve finance processes while working remotely from the Philippines.

Open