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20four7VA
20four7VA
51 – 200 Employees
ConsultingLogisticsMarketing
20four7VA provides remote virtual assistant services for businesses seeking flexible operational support. Its team works across administrative tasks, business operations, marketing, logistics, and technical assistance, giving clients access to customizable staffing support as their needs evolve. The company serves organizations of different sizes and focuses on helping them delegate essential work while maintaining attention on broader business priorities.
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Executive Administrative and Research Virtual Assistant

Remote, part-time executive administrative virtual assistant role managing Zoho CRM, SharePoint, inboxes, and business research for a global B2B brokerage and consulting company.

USUnited StatesRemotePart-timeJuniorMiddleNo degree requiredEnglish RequiredExecutive Assistant

Description

  • Review GCIS emails and extract information for CRM entry
  • Create and maintain Zoho records for contacts, companies, buyer and seller profiles, and deals
  • Document notes, conversations, follow-up dates, and correspondence
  • Link emails and supporting documents to CRM records
  • Correct duplicate, incomplete, and outdated data
  • Organize the inbox and highlight items needing client attention
  • Store attachments and business documents in Microsoft SharePoint
  • Keep folders and subfolders orderly
  • Use consistent file names and filing practices
  • File contracts, purchase orders, company records, and related documentation
  • Locate duplicate or outdated files
  • Research grants, RFPs, government procurement opportunities, and First Nations procurement and economic-development programs
  • Find organizations that could benefit from consulting or grant-writing services
  • Identify appropriate decision-makers and contact details
  • Monitor deadlines, eligibility criteria, contract values, and funding amounts
  • Document research in shared spreadsheets or documents
  • Write brief summaries of opportunity relevance and recommended contacts
  • Complete defined-scope services professionally within documented timelines, guidelines, and deliverables
  • Provide administrative support to a Vancouver-based owner of a global B2B brokerage and consulting company

Requirements

  • At least two years of administrative, executive-assistant, or operations experience
  • Demonstrated CRM experience
  • Zoho experience is strongly preferred
  • Microsoft SharePoint experience is strongly preferred
  • Professional inbox-management experience is preferred
  • Excellent written English
  • Strong online research ability
  • Experience with B2B, procurement, grant, or Indigenous-business research is an advantage
  • Highly organized and detail-oriented
  • Solid executive-assistant or operations background
  • Skilled at online research
  • Accurate in CRM maintenance and data entry
  • Able to handle highly confidential information
  • Proactive while recognizing when clarification is needed
  • Able to follow standard operating procedures and work independently
  • Comfortable using AI as a supporting tool while verifying final outputs independently
  • Proficient with Zoho CRM, Microsoft SharePoint, Microsoft Office or Google Workspace, Google Sheets and Docs, and AI productivity tools
  • Strong spoken and written English
  • Available for 10 contracted hours per week, Monday through Friday
  • Able to work flexible Pacific Time business hours
  • Willing to work under a Master Services Agreement and Statement of Work as an independent contractor

Benefits

  • Competitive compensation rates
  • Weekly payment schedule
  • Access to multiple open roles
  • Free training and professional upskilling
  • Ongoing support and guidance
  • A supportive community
  • Flexible working hours
  • Remote work arrangement
  • Opportunity for contracted hours to grow with performance and workload

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