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Oregon Department of Human Services
Oregon Department of Human Services
ConsultingFood & BeverageHealthcare
The Oregon Department of Human Services is a state government agency supporting the health, safety, and well-being of people across Oregon. Its work spans child welfare, self-sufficiency services, and support for older adults and people with disabilities. The department collaborates with state agencies and community partners to deliver programs that help individuals, families, and communities meet essential needs. Its large public-service workforce contributes to the administration and delivery of social and human services throughout the state.
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Administrative Office Coordinator (Administrative Specialist 2) – Salem, Oregon (Hybrid)

Support Oregon Health Authority managers with office administration, scheduling, reporting, and administrative data analysis. This full-time hybrid position is based in Salem, Oregon.

USUnited StatesOROregon
$4,312 – $5,988 / month
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver administrative, technical, clerical, and office-management support to EDGE managers within the Office of Information Services
  • Keep the section’s clerical and logistical operations organized and efficient
  • Create and maintain procedures and controls for assigned program activities
  • Provide administrative support to managers, line employees, and project teams at multiple levels
  • Manage complex schedules in Microsoft Outlook
  • Develop narrative and statistical reports
  • Gather and analyze administrative data
  • Work collaboratively with State of Oregon and Oregon Health Authority employees

Requirements

  • At least three years of secretarial or administrative support experience, including office-procedure coordination, narrative and statistical reporting, and administrative data collection and analysis
  • An associate degree in general office occupations plus two years of qualifying secretarial or administrative support experience may be accepted instead
  • An equivalent combination of education and experience may qualify
  • Working proficiency with Microsoft Outlook
  • Experience with Microsoft Word, Excel, PowerPoint, or comparable applications, including Microsoft SharePoint
  • Advanced Outlook scheduling skills, including creating, reconciling, and managing complex calendars with many participants
  • Submit a resume and cover letter that address the minimum qualifications and desired attributes
  • Complete all supplemental questions fully and accurately
  • Be available for occasional on-site work in Salem, Oregon
  • Meet Oregon Health Authority criteria following criminal-record and driving-record checks
  • Be authorized to work in the United States; visa sponsorship is not available
  • Complete Form I-9 documentation within three days of hire

Benefits

  • Low-cost medical, vision, and dental insurance options for you and your family
  • Optional life insurance, disability insurance, deferred compensation, and health and childcare flexible spending accounts
  • Paid time off that includes 11 holidays, 3 personal days, monthly sick leave, and vacation beginning at 8 hours per month
  • Possible eligibility for the Public Service Loan Forgiveness Program
  • Retirement benefits through PERS or the Oregon Public Service Retirement Plan (OPSRP)
  • State of Oregon training and professional development opportunities
  • Hybrid work arrangement
  • Position represented by SEIU

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