Simpson Thacher & Bartlett LLP is an international law firm advising businesses and institutions on complex legal and commercial matters. Its practice spans litigation, banking and credit, capital markets, mergers and acquisitions, real estate, private funds, and related regulatory work. Founded in 1884, the firm serves clients through offices in major global business centers, with notable experience across financial services, private equity, and infrastructure.
Senior Billing Coordinator at Simpson Thacher - Chicago Hybrid
Manage complex attorney billing for Simpson Thacher in a hybrid Chicago role. Responsibilities include invoice processing, electronic billing, reporting, and accounts receivable support.
United States
Illinois$90,000 – $110,000 / year
HybridFull-timeSeniorEnglish RequiredBilling SpecialistDescription
- Coordinate billing matters with attorneys, secretaries, clients, and firm staff
- Compile, analyze, and process a high volume of monthly attorney invoices
- Review and revise pre-bills based on attorney and secretary requests
- Apply retainer and on-account funds in accordance with attorney instructions and firm policy
- Process write-offs under established firm guidelines
- Prepare complex invoices involving matter-level discounts, split-party billing, and electronic billing
- Submit electronic invoices and support billing issue resolution
- Check billing documentation for completeness and accuracy
- Research and validate descriptions, amounts, rates, client and matter data, and billing requirements, making corrections as needed
- Prepare billing schedules and analytical reports
- Provide attorneys, secretaries, and clients with accurate information and prompt responses
- Distribute monthly reports to partners
- Review and update commentary for reports provided to the Finance Committee and partners
- Participate in partner and weekly management meetings covering unbilled matters, on-account balances, and electronic billing issues
- Collaborate with Collections and help resolve accounts receivable issues to reduce credit balances
- Mentor and train newly hired Billing Coordinators
- Contribute to special projects and complete other assigned duties
Requirements
- At least 3 to 5 years of billing experience in a large law firm
- Strong verbal and written presentation skills
- Ability to use an accounting calculator
- Proficiency in Microsoft Office, especially Excel
- Advanced proficiency with 3E or a comparable billing system
- Capacity to work independently with minimal supervision
- Meticulous attention to detail
- Strong analytical and problem-solving abilities
- Ability to organize, prioritize, plan, and manage multiple tasks while meeting deadlines in a high-pressure environment
- Willingness to adapt to changing work situations and varied hours
- High school diploma or GED equivalent
- Applicants requiring work visa sponsorship will not be sponsored by Simpson Thacher for this position
Benefits
- Eligible for overtime pay in this non-exempt role
- Mentoring and training opportunities to support professional development
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