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OptiNizers
OptiNizers
1 – 10 Employees
B2BHR TechSaaS
OptiNizers is a B2B SaaS and HR tech company that helps businesses access remote talent for essential operational and creative work. Its services include executive virtual assistance, customer service, social media management, and graphic design. By organizing workflows and addressing business bottlenecks, OptiNizers supports clients seeking greater efficiency and practical capacity for growth. The company’s distributed team and remote-service model are relevant to professionals exploring opportunities in virtual support, customer experience, digital content, and business operations.
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Remote Accounts Payable and Receivable Specialist – Philippines

Remote accounts payable and receivable specialist responsible for customer invoicing, supplier bills, reconciliations, collections tracking, and financial reporting. Supports a Manila-based freight and logistics business using QuickBooks Online, Bill.com, Excel, and related recordkeeping tools.

PHPhilippinesRemoteFull-timeMiddleSeniorEnglish RequiredAccounts Payable

Description

  • Create and send customer invoices in QuickBooks Online using approved amounts and shipment information
  • Check customer details, shipment references, charges, and supporting records before issuing invoices
  • Monitor incoming payments, identify overdue balances, and report discrepancies
  • Compile weekly accounts receivable and bank deposit summaries
  • Keep customer records accurate and update sales commission reports when needed
  • Gather and review supplier invoices along with their supporting documentation
  • Enter supplier bills in Bill.com, checking for duplicates and confirming amounts and payment dates
  • Complete bill entry ahead of weekly approval cutoffs
  • Maintain supplier statements of account and provide requested status updates
  • Submit bills for approval and follow the established payment process
  • Produce shipment-level profit and loss reports in Excel
  • Prepare weekly customer statements of account and related billing reports
  • Reconcile invoices, shipment costs, pricing, and supporting records before submitting billing packages
  • Compile monthly accounts payable and accounts receivable reports
  • Track unpaid customer balances and follow up on payment confirmations when necessary
  • Maintain accurate, organized financial records in QuickBooks Online, Bill.com, Excel, Google Sheets, and Airtable
  • Review shipment records and supporting documents to verify that required information is complete
  • Create pricing sheets from approved rates and instructions
  • Use established filing practices and retain complete transaction documentation
  • Coordinate with internal team members to clarify billing information and resolve discrepancies
  • Prepare documentation and reports while authorized personnel retain responsibility for payment approval and scheduling

Requirements

  • Bring at least three years of combined accounts payable and accounts receivable experience
  • Use QuickBooks Online hands-on for invoicing and accounts receivable work
  • Have practical experience entering supplier bills and managing approval workflows in Bill.com
  • Demonstrate strong Excel capability, including lookups, pivot tables, and financial reporting
  • Have experience creating invoices, reconciling transactions, and monitoring outstanding balances
  • Work carefully and consistently while meeting recurring deadlines
  • Communicate effectively in written English
  • Follow documented procedures and escalate unclear charges, discrepancies, or approval questions instead of making assumptions
  • Stay organized, dependable, and effective when working independently
  • Experience in freight forwarding, logistics, third-party logistics, or transportation billing is preferred
  • Familiarity with shipment records, proof of delivery, accessorial charges, lane pricing, and warehouse markups is preferred
  • Experience with Airtable and Google Sheets is preferred
  • Experience preparing customer statements and managing recurring billing and collections cycles is preferred

Benefits

  • Independent contractor engagement
  • Full-time or part-time flexibility
  • Fully remote work arrangement

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