Bauer Media Outdoor UK
Bauer Media Outdoor UK
501 – 1,000 Employees
ConsultingLogisticsMarketing
Bauer Media Outdoor UK is an Out of Home advertising company that helps brands connect with audiences through outdoor media across the UK. Its network of more than 33,000 advertising sites supports campaigns with local or national reach, while the business works with local authorities and commercial landlords to deliver media solutions that contribute to the surrounding community infrastructure.

Executive Assistant / Team Assistant - Bauer Media Outdoor UK, London Hybrid

Support Board executive assistants and the wider administration function at Bauer Media Outdoor UK. Coordinate meetings, travel, events, expenses, suppliers, and People Team administration in a hybrid London role.

Description

  • Support Board executive assistants and the broader administration team
  • Arrange meetings by booking rooms, organising refreshments and materials, and welcoming external visitors
  • Help deliver hospitality and events such as company and industry functions, Board meetings, client dinners, conferences, and awards ceremonies
  • Arrange travel, accommodation, restaurant bookings, and associated hospitality administration
  • Research, organise, and book venues for events
  • Coordinate gifts for employees and clients
  • Process Directors’ monthly expenses through Concur
  • Coordinate payments and follow up to ensure invoices are settled promptly
  • Raise and track purchase order requests in D365 and secure the required approvals
  • Process new supplier and compliance documentation
  • Work with relevant teams to share required information
  • Maintain accurate and current data across internal systems
  • Manage diaries for UK People Team meetings, events, and travel
  • Provide cover for People and HR administration, including contracts, offer letters, employment changes, system updates, starters, leavers, and benefits

Requirements

  • Prior experience as a Team Assistant or in an administrative position
  • Strong time management skills, with the ability to plan, prioritise, and organise competing demands
  • Ability to stay composed and perform effectively under pressure in a fast-moving workplace
  • Dependable, self-assured, and appropriately assertive, with a collaborative team approach
  • Practical, willing attitude toward a broad range of responsibilities
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint

Benefits

  • 8% annual bonus
  • Flexible working pattern with three office days from Tuesday to Thursday and remote work on Monday and Friday
  • 25 days of paid holiday, inclusive of bank holidays
  • Company pension contribution of up to 8%
  • Healthcare cash plan
  • Life insurance and group income protection
  • Cycle to Work scheme
  • Travel and season-ticket loans
  • Discounts at hundreds of retailers
  • Paid charity volunteering days
  • Support with reasonable adjustments for candidates and employees

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