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Keywords Studios
Keywords Studios
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Keywords Studios provides technology-enabled services to the global video game industry. Its work spans game development, art production, audio, quality assurance, localization, marketing, player engagement, accessibility, content globalization, and AI and technology solutions. With operations built on decades of industry experience, the company supports game creators and publishers across multiple stages of development and delivery. Keywords Studios also emphasizes responsible business practices and shares industry expertise focused on improving experiences for players worldwide.
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Audio Localization Planning Coordinator - Mexico Remote

Coordinate talent, studio, and recording-resource schedules for Keywords Studios’ audio localization operations in Mexico. Support video game localization projects through organized planning, confidential material handling, and cross-functional production coordination.

MXMexicoRemoteFull-timeMiddleSeniorEnglish RequiredTranslator

Description

  • Manage daily and weekly recording schedules across internal and external studios
  • Arrange bookings for voice talents, Artistic Directors, Sound Operators, and recording rooms
  • Verify the availability of talent and technical resources
  • Assign studios and resources while resolving scheduling conflicts
  • Coordinate with talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and studio personnel
  • Monitor schedule updates, cancellations, rescheduled sessions, pickups, retakes, and urgent operational requests
  • Confirm that recording materials and session instructions are ready in advance
  • Distribute and monitor materials securely in line with confidentiality requirements
  • Prioritize recording slots and resolve conflicts with Production Coordinators and Project Managers
  • Identify and escalate operational risks ahead of time
  • Manage actor access and direct them to the appropriate recording studios
  • Negotiate one-off rates in accordance with the established strategy
  • Provide recording-status updates to the Production Coordinator
  • Keep calendars, planning tools, trackers, spreadsheets, and scheduling systems current
  • Maintain records of sessions, confirmations, changes, cancellations, rescheduling, and costs
  • Develop and maintain booking guidelines while documenting project requirements
  • Enhance processes and tools to reduce booking mistakes, expenses, and inefficiencies
  • Improve recording-booth utilization
  • Maintain administrative data covering supplies, bookings, sessions, and payment-related information
  • Handle documentation for talents, vendors, and external audio resources
  • Collect signatures and organize and archive contracts, NDAs, Actors’ Agreements, and vendor records
  • Maintain consistent communication across the local Audio Production Team
  • Respond to internal and external stakeholders promptly and professionally
  • Assist with client-facing work as needed
  • Provide operational coverage for Production Coordinators and the Recording Studio Manager during absences or peak workloads

Requirements

  • Prior experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or a related field
  • Strong organizational skills with the ability to manage multiple schedules at once
  • Excellent written and spoken English communication skills
  • Working knowledge of Google Workspace, Excel or Sheets, shared calendars, and operational trackers
  • Adaptability to changing workflows and new tools
  • Ability to perform under pressure, adjust to shifting priorities, and meet deadlines in a fast-paced setting
  • Proactive, dependable, detail-focused, and responsive to urgent needs
  • Ability to communicate effectively with talents, vendors, technical teams, and internal stakeholders
  • Ability to handle sensitive, confidential, and client-related information appropriately
  • Sound judgment when prioritizing work and negotiating rates and availability with external resources
  • Strong problem-solving, decision-making, organizational, and analytical abilities
  • Collaborative and motivated approach, with a willingness to learn and use company-specific tools and methods
  • Submit a CV in English
  • Spanish language skills are an advantage
  • Familiarity with the video game industry is an advantage
  • Knowledge of relevant local regulations is an advantage
  • Experience in dubbing, game localization, voice-over, or audio post-production is desirable
  • Understanding of recording-studio workflows is desirable
  • Experience with contracts, NDAs, freelancer payments, or vendor documentation is desirable
  • Familiarity with file-transfer tools and material-tracking processes is desirable

Benefits

  • Equal opportunity employment policy
  • Inclusive workplace supported by diversity initiatives
  • Priority inclusion of people with disabilities
  • Fair and ethical recruitment practices
  • Applicant information handled according to the Applicant Privacy Notice

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