Lourdes Health System is a healthcare organization serving communities across South Jersey through hospitals and urgent care centers. Its clinical services span heart care, oncology, neuroscience, orthopedics, obstetrics and gynecology, surgery, transplant care, and urgent treatment, with telehealth and virtual visits supporting additional access. Alongside patient care, the organization supports community health through mobile services, health education, nutrition assistance, and free cancer screenings. Its work centers on building trusted relationships with patients while delivering comprehensive, compassionate care.
Administrative Assistant II – Hybrid
Administrative Assistant II role supporting office operations, department planning, budgets, records, and executive services in a hybrid work environment. Responsibilities include scheduling, reporting, invoice oversight, confidential files, and clerical team support.
Description
- Keep office operations running efficiently and resolve workflow issues as they arise
- Organize department events and provide administrative support for special initiatives
- Screen calls and visitors, direct them to the appropriate contacts, and handle routine questions
- Arrange appointments, meetings, and conferences while maintaining calendars
- Take dictation and produce meeting minutes, correspondence, memos, travel plans, and itineraries
- Support department budgeting, business planning, and related administrative planning activities
- Compile office expense reports, track invoices, and create specialized reports
- Assemble presentation and project data and process materials with time-sensitive deadlines
- Support the preparation and processing of department payroll
- Maintain department records and files, including confidential and sensitive information
- Guide and train clerical or administrative support staff on assigned projects
- Update or create office procedures as organizational requirements evolve
- Provide backup coverage for other administrative support staff when needed
Requirements
- High school diploma plus five years of executive secretarial or administrative support experience, or business/secretarial school training plus three years of relevant experience
- Three to five years of executive secretarial or administrative support experience
- Proficiency with Excel, Word, PowerPoint, Outlook, and internet-based tools
- Strong verbal, written, and listening communication abilities
- Advanced organizational skills with a proactive approach to shifting priorities
- Working knowledge of organizational policies and procedures, or the ability to learn and follow them quickly
Benefits
- Medical and prescription drug insurance
- Dental insurance
- Vision insurance
- Health and dependent care flexible spending accounts
- 403(b) plan; 401(k) participation is subject to the collective bargaining agreement
- Paid time off
- Paid sick leave in accordance with applicable state and local laws
- Short-term disability coverage
- Optional long-term disability coverage
- Colleague and dependent life insurance
- Supplemental life and accidental death and dismemberment insurance
- Tuition assistance
- Employee assistance program with free counseling sessions