HNTB
HNTB
HNTB is an employee-owned infrastructure and consulting firm focused on transportation systems and infrastructure solutions. With more than a century of service, the company works with clients on complex technical, financial, and operational challenges across areas such as architecture, aviation, bridges, construction, and program management. Its work is centered on developing safe, reliable, and efficient ways for communities to connect.

Senior Administrative Assistant - Charlotte, NC (Onsite)

HNTB is hiring a Senior Administrative Assistant to support infrastructure teams with scheduling, travel, correspondence, reporting, and expense administration. This is a full-time, office-based role in Charlotte, North Carolina.

Description

  • Manage multiple calendars and schedule appointments
  • Arrange meetings, prepare agendas, and coordinate logistics
  • Handle travel and accommodation arrangements, including itinerary preparation
  • Screen incoming calls, emails, letters, and visitors
  • Respond to routine inquiries and provide information on the manager’s behalf
  • Sort and distribute incoming mail and prepare outgoing correspondence
  • Route or respond to routine correspondence
  • Communicate management instructions and coordinate follow-up actions
  • Exchange information with executives and external representatives
  • Compile reports by collecting and summarizing data from multiple sources
  • Create correspondence, reports, and presentations with word-processing, graphics, and spreadsheet software
  • Maintain electronic and paper office files and records
  • Complete and submit accurately coded expense reports with supporting documentation
  • Transcribe dictated material, including technical and confidential content
  • Handle additional duties as assigned

Requirements

  • High school diploma, GED, or equivalent
  • Four years of related administrative experience
  • Ability to handle confidential information discreetly
  • Strong planning, time-management, and organizational capabilities
  • Ability to manage multiple assignments and shifting priorities
  • Careful attention to detail
  • Proven ability to compose, edit, and proofread written materials, including routine letters, business correspondence, and reports of varying complexity
  • Proficiency with Outlook, Word, Excel, PowerPoint, and HNTB software applications
  • Visa sponsorship is unavailable for this position

Benefits

  • Information about HNTB Total Rewards benefits is provided
  • Equal Opportunity Employer, Disability, and Veteran information is provided
  • Employee-owner culture

Related Jobs

CONVACT - Agentur für Suchmaschinenoptimierung

Remote Sales Representative – SEO and Google Ads

CONVACT - Agentur für Suchmaschinenoptimierung
1 – 10 Employees
B2BMarketing

Follow up with leads and cold-call prospective clients for Convact’s SEO and Google Ads agency. Book appointments with online shops and e-commerce businesses across the DACH region.

Open
SPERTON - Where Great People Meet

Smart Home Automation Business Development Executive

SPERTON - Where Great People Meet
51 – 200 Employees

Drive sales of Smartwitz Marketing Solutions’ smart home automation products in Navi Mumbai. Manage client relationships, demonstrations, proposals, and opportunities through installation.

Open