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CASA DE LA FAMILIA
CASA DE LA FAMILIA
11 – 50 Employees
HealthcareNon-profitSocial Impact
CASA DE LA FAMILIA is a Southern California nonprofit in the healthcare and social impact sector that supports people affected by crime and trauma. For nearly 30 years, the organization has provided free bilingual counseling, low-cost mental health services, crisis intervention, legal counseling, and individual and family therapy. Its work centers on culturally sensitive, evidence-based care for underserved communities, with a focus on helping clients heal and build resilience regardless of their financial circumstances.
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Bilingual Front Office Administrative Assistant

Support bilingual mental health services through front office and administrative work, including calls, scheduling, correspondence, records, reports, and travel coordination.

USUnited StatesCACalifornia
$12 / hour
RemoteFull-timeMiddleSeniorEnglish RequiredSpanish RequiredAdministrative Assistant

Description

  • Handle and route incoming phone calls.
  • Schedule appointments and keep calendars organized.
  • Arrange meetings and prepare detailed minutes.
  • Draft and distribute emails, memos, letters, faxes, and forms.
  • Help prepare recurring reports.
  • Create and maintain an organized filing system.
  • Keep office policies and procedures up to date.
  • Order office supplies and research vendors and pricing.
  • Maintain contact lists.
  • Coordinate travel bookings.
  • Submit expense reports and reconcile them.
  • Assist visitors with general inquiries and support.
  • Serve as a contact for internal and external clients.
  • Coordinate with executive and senior administrative assistants on senior managers’ requests and questions.
  • Support managers and employees with administrative needs.
  • Help with daily office tasks and general administrative work.
  • Keep day-to-day office operations running smoothly and efficiently.

Requirements

  • Experience as an administrative assistant or office administrator.
  • Knowledge of office management systems and procedures.
  • Familiarity with office equipment such as printers and fax machines.
  • Proficiency in Microsoft Office, particularly Excel and PowerPoint.
  • Strong time management and ability to prioritize tasks.
  • Attention to detail and problem-solving ability.
  • Excellent written and verbal communication skills.
  • Strong organization and ability to manage multiple tasks.
  • Fluency in Spanish and English.
  • Coursework in psychology or sociology.

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