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XPRIZE
XPRIZE
51 – 200 Employees
Food & BeverageHealthcareLogistics
XPRIZE is a nonprofit organization that designs and runs incentive competitions to tackle complex global challenges. Its prize programs define measurable goals and bring together scientists, entrepreneurs, engineers, and other innovators to develop and validate solutions across areas including healthcare, food and beverage, logistics, biodiversity, climate, energy, deep tech, water, waste, learning, society, space, and exploration. Through a structured competition model and an international expert network, XPRIZE helps advance ideas intended to support a more abundant and equitable future.
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Remote Administrative Assistant at XPRIZE

Support senior XPRIZE executives by managing calendars, meetings, correspondence, travel, and administrative priorities. Contribute to a global nonprofit focused on large-scale competitions addressing humanity’s greatest challenges.

USUnited States
$33 – $38 / hour
RemoteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver hands-on administrative support to senior Foundation executives
  • Oversee executive calendars and coordinate calls and meetings
  • Communicate scheduling availability with internal and external contacts
  • Manage email responses for internal and external stakeholders
  • Arrange meeting logistics and maintain participant details
  • Communicate meeting changes and assess when rescheduling is required
  • Attend designated meetings, document notes and deliverables, and brief executives
  • Maintain the Foundation Collaboration Calendar with out-of-office entries
  • Arrange frequent domestic and international travel, including flights, hotels, and ground transportation
  • Order meals when required
  • Work closely with supported teams and fellow executive and administrative assistants
  • Create Google Slides and PowerPoint presentations
  • Draft memos, emails, and other correspondence
  • Handle assigned special projects

Requirements

  • Three to five years of experience supporting multiple C-level executives
  • At least one year of experience using Google Suite tools
  • At least two years of experience using Microsoft Office Suite
  • At least one year of experience supporting executives across different time zones and locations
  • Highly developed organizational skills and close attention to detail
  • Experience with remote-office tools such as Zoom, Slack, and Asana
  • Strong time management and prioritization skills, with the ability to manage deadlines independently
  • Demonstrated listening, writing, and communication skills across multiple platforms
  • Ability to preserve strict confidentiality inside and outside the organization
  • Maturity and emotional intelligence when handling, directing, or resolving sensitive matters
  • Ability to anticipate needs and respond quickly to change
  • Capacity to multitask, manage competing deadlines, and oversee a demanding calendar
  • Independent and proactive approach to solving problems
  • Personable, professional, and composed manner
  • Patience, flexibility, creativity, and a sense of humor
  • Must reside and work full-time in the United States
  • Must be authorized to work in the United States

Benefits

  • Remote-first work environment
  • Company-paid quarterly All-Hands meetings in Los Angeles to support frequent in-person collaboration
  • Medical, dental, and vision plan options for employees and dependents
  • 401(k) plan with employer matching
  • Substantial paid time off, including vacation, floating holidays, sick days, and company-paid holidays
  • Employee Assistance Program offering confidential professional support
  • Employee stipends or reimbursements for cell phone, internet, health and wellbeing, and learning and development
  • Paid parental leave for all employees welcoming a new child
  • One meeting-free block each week and four annual focus weeks for uninterrupted strategic work
  • Eligibility for an annual incentive

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