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XPRIZE
XPRIZE
51 – 200 Angajați
Alimente și băuturiAsistență medicalăLogistică
XPRIZE este o organizație nonprofit care concepe și desfășoară competiții cu stimulente pentru a aborda provocări globale complexe. Programele sale de premii stabilesc obiective măsurabile și reunesc oameni de știință, antreprenori, ingineri și alți inovatori pentru a dezvolta și valida soluții în domenii precum sănătatea, industria alimentară și a băuturilor, logistica, biodiversitatea, clima, energia, tehnologiile profunde, apa, deșeurile, învățarea, societatea, spațiul și explorarea. Printr-un model de competiție structurat și o rețea internațională de experți, XPRIZE contribuie la promovarea unor idei menite să susțină un viitor mai prosper și mai echitabil.
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Remote Administrative Assistant at XPRIZE

Support senior XPRIZE executives by managing calendars, meetings, correspondence, travel, and administrative priorities. Contribute to a global nonprofit focused on large-scale competitions addressing humanity’s greatest challenges.

USStatele Unite ale Americii
33 $ – 38 $ / oră
RemoteNormă întreagăNivel mediuSeniorLimbă Obligatorie: englezăAsistent administrativ

Descriere

  • Deliver hands-on administrative support to senior Foundation executives
  • Oversee executive calendars and coordinate calls and meetings
  • Communicate scheduling availability with internal and external contacts
  • Manage email responses for internal and external stakeholders
  • Arrange meeting logistics and maintain participant details
  • Communicate meeting changes and assess when rescheduling is required
  • Attend designated meetings, document notes and deliverables, and brief executives
  • Maintain the Foundation Collaboration Calendar with out-of-office entries
  • Arrange frequent domestic and international travel, including flights, hotels, and ground transportation
  • Order meals when required
  • Work closely with supported teams and fellow executive and administrative assistants
  • Create Google Slides and PowerPoint presentations
  • Draft memos, emails, and other correspondence
  • Handle assigned special projects

Cerințe

  • Three to five years of experience supporting multiple C-level executives
  • At least one year of experience using Google Suite tools
  • At least two years of experience using Microsoft Office Suite
  • At least one year of experience supporting executives across different time zones and locations
  • Highly developed organizational skills and close attention to detail
  • Experience with remote-office tools such as Zoom, Slack, and Asana
  • Strong time management and prioritization skills, with the ability to manage deadlines independently
  • Demonstrated listening, writing, and communication skills across multiple platforms
  • Ability to preserve strict confidentiality inside and outside the organization
  • Maturity and emotional intelligence when handling, directing, or resolving sensitive matters
  • Ability to anticipate needs and respond quickly to change
  • Capacity to multitask, manage competing deadlines, and oversee a demanding calendar
  • Independent and proactive approach to solving problems
  • Personable, professional, and composed manner
  • Patience, flexibility, creativity, and a sense of humor
  • Must reside and work full-time in the United States
  • Must be authorized to work in the United States

Beneficii

  • Remote-first work environment
  • Company-paid quarterly All-Hands meetings in Los Angeles to support frequent in-person collaboration
  • Medical, dental, and vision plan options for employees and dependents
  • 401(k) plan with employer matching
  • Substantial paid time off, including vacation, floating holidays, sick days, and company-paid holidays
  • Employee Assistance Program offering confidential professional support
  • Employee stipends or reimbursements for cell phone, internet, health and wellbeing, and learning and development
  • Paid parental leave for all employees welcoming a new child
  • One meeting-free block each week and four annual focus weeks for uninterrupted strategic work
  • Eligibility for an annual incentive

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