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Sound Physicians
Sound Physicians
5,001 – 10,000 Employees
H1B Visa SponsorB2BHealthcare
Sound Physicians is a physician-led healthcare services organization supporting hospitals, health systems, and long-term and assisted living providers. Its clinical programs span emergency medicine, hospital medicine, critical care—including tele-ICU—anesthesia, and accountable care. The company brings together physician leadership, operational expertise, virtual and on-site care delivery, and revenue-cycle support to help improve patient outcomes, strengthen clinical operations, and support the financial performance of its healthcare partners.
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Senior Administrative Specialist - Remote

Support executive leaders and Emergency Medicine operations remotely at Sound Physicians, a physician-led medical group. Coordinate calendars, projects, onboarding, compliance, training, communications, and presentations.

USUnited States
$60,000 – $90,000 / year
RemoteFull-timeSeniorEnglish RequiredAdministrative Assistant

Description

  • Provide comprehensive virtual administrative support to the CEO, divisional CMOs, and senior vice presidents
  • Manage calendars, travel arrangements, and expense reporting
  • Lead project management activities for SPS and Emergency Medicine site visit initiatives
  • Help develop, write, and finalize project reports and presentations
  • Coordinate site visit deliverables and monitor workstreams
  • Maintain tracking systems for new service line growth initiatives
  • Coordinate education and training activities across the Emergency Medicine service line
  • Act as the primary contact for New Clinician Onboarding and Medical Director Onboarding programs
  • Maintain and monitor Emergency Medicine compliance and regulatory training
  • Support service line communications by recording monthly huddles and contributing to newsletter content
  • Prepare and distribute materials for the Center for Clinical Excellence for Emergency Medicine
  • Manage Project Broadcast announcements
  • Coordinate the Executive team and oversee service line decks and presentations to keep materials accurate, current, and presentation-ready

Requirements

  • Knowledge of healthcare operations and administrative support within a clinical or physician group environment
  • Working knowledge of project management principles and the ability to manage several concurrent workstreams
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Proficiency with virtual meeting and communication platforms
  • Proven experience supporting senior leaders through calendar management, travel coordination, and expense reporting
  • Experience coordinating compliance or regulatory tracking programs and healthcare onboarding processes
  • Excellent written and verbal communication skills
  • Experience drafting and editing professional documents, reports, and presentations
  • Ability to collaborate effectively across clinical, operational, and administrative stakeholders in a matrixed organization
  • Strong interpersonal skills for handling sensitive situations and confidential information with poise, tact, and diplomacy
  • Five years of project management, administrative, or coordinator experience, preferably in healthcare or clinical operations
  • Previous experience working virtually is preferred
  • Candidates in the Central Time Zone, or those willing to work primarily during Central Time Zone business hours, are preferred

Benefits

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Health and dependent care flexible spending accounts
  • 401(k) retirement savings plan with company matching
  • Paid time off begins accruing immediately at 15 days per year
  • Ten company-paid holidays annually
  • Remote-first culture emphasizing flexibility and collaboration
  • Career growth opportunities with meaningful impact
  • Inclusive team culture focused on innovation and excellence

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