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Advocate Aurora Health
Advocate Aurora Health
HealthcareHealthcare Insurance
Advocate Aurora Health is a healthcare organization serving communities across Central Chicagoland, Central Wisconsin, Greater Milwaukee, and other regions. Its career opportunities span advanced practice, behavioral health, nursing, and other healthcare disciplines, making it relevant to professionals exploring clinical and broader healthcare-sector roles. The organization also emphasizes candidate safety and maintains a structured recruitment process designed to help protect applicants’ sensitive information.
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Administrative Assistant II - Onsite in Milwaukee, Wisconsin

Provide advanced administrative support to leadership at Advocate Aurora Health, a nonprofit integrated health system. Manage confidential records, calendars, reports, and office operations onsite across two Milwaukee hospitals.

USUnited StatesWIWisconsin
$26 – $39 / hour
On-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver, initiate, and prioritize complex confidential administrative support
  • Handle reception, scheduling, word processing, document distribution, file maintenance, and office-material research and presentations
  • Relieve department leaders and staff of administrative tasks through sound judgment and discretion
  • Resolve complex office situations and conflicts while planning and expediting workflow
  • Manage and prioritize calendars for appointments, meetings, and travel
  • Prepare agendas and coordinate meeting locations, refreshments, audiovisual needs, and documentation
  • Answer, screen, and place calls while welcoming visitors
  • Explain procedures, resolve issues, and balance competing needs
  • Draft and revise correspondence, memos, and documents; format layouts and assemble graphics, reports, and statistical information
  • Produce, display, and distribute reports
  • Present administrative materials, reports, and information to groups
  • Create and maintain filing systems and confidential records
  • Review and prioritize incoming mail and departmental documents
  • Research independently and compile, analyze, and summarize findings
  • Coordinate administrative tasks for special projects and assignments
  • Operate and maintain office equipment and order supplies when needed
  • Support clerical staff as a resource and provide training when required

Requirements

  • High school diploma or equivalent
  • Typically five years of experience providing administrative support
  • Strong ability to manage time and competing priorities
  • Ability to safeguard highly confidential information
  • Ability to prioritize office workflow and make sound administrative decisions
  • Initiative and independent problem-solving skills for office-related issues
  • Effective written and verbal communication with individuals, customers, and leaders
  • Proficiency with Microsoft Office, including Excel, PowerPoint, and Word, or comparable software
  • Ability to produce and assemble documents, reports, charts, graphs, and presentations of varying complexity
  • Ability to organize and manage data systematically
  • Strong organization, attention to detail, and accuracy
  • Ability to operate all equipment required for the role
  • Capacity to sit, stand, and walk for extended periods
  • Ability to use a keyboard continuously
  • Ability to occasionally lift items weighing up to 20 pounds
  • Functional speech, vision, and hearing
  • Ability to maintain concentration on fine details amid frequent interruptions
  • Ability to type, write, and perform data entry for extended periods

Benefits

  • Eligible for benefits
  • Premium compensation may apply for shifts, on-call duties, and other job-specific work
  • Incentive compensation is available for select positions
  • Potential for annual performance-based increases
  • Paid time off programs
  • Medical, dental, vision, life, and short- and long-term disability coverage
  • Flexible Spending Accounts for eligible healthcare and dependent-care expenses
  • Adoption assistance and paid parental leave
  • Defined contribution retirement plans with an employer match
  • Additional financial wellness programs
  • Educational assistance program

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