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Apter
Apter
51 – 200 Employees
ConsultingHealthcareLegal
Apter is a business consultancy serving national and multinational organizations with integrated expertise across tax, accounting, audit, legal and compliance, outsourcing, and technology. Its services cover tax planning and compliance, transfer pricing, international tax, SPED and ECF support, accounting advisory, internal and external audit, risk management, LGPD data protection, and financial and HR business process outsourcing. Apter helps companies address regulatory and operational demands by strengthening controls, improving processes, managing tax exposure, and implementing technology-enabled solutions.
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Administrative Assistant - Contractor Management and Mobilization, Sorocaba Hybrid

Manage contractor mobilization, employment documentation, and third-party access approvals. Maintain portals, contract document books, and expiration tracking for a services company in Sorocaba.

BRBrazilHybridFull-timeMiddleSeniorPortuguese RequiredAdministrative Assistant

Description

  • Coordinate employee mobilization through client portals from registration to access approval
  • Collect, review, and organize personal, employment, and Occupational Health and Safety (OHS) records
  • Submit required documentation to portals and the management platform by established deadlines
  • Compile monthly document books for each contract and monitor approvals, rejections, and resubmissions
  • Track expiration dates for ASO certificates, NR regulatory training, other training, and certifications, issuing advance alerts
  • Assist suppliers and employees with questions about deadlines, documentation, and platform procedures

Requirements

  • High school diploma
  • Experience handling administrative processes and document control, preferably in Payroll Administration, Human Resources, Occupational Health and Safety (OHS), or contract management
  • Working knowledge of employment and OHS records, including ASO, NRs, PPE, CTPS employment records, personnel registration forms, and clearance certificates
  • Comfort using business systems and online portals
  • Basic to intermediate Excel proficiency
  • Currently pursuing a degree in Business Administration, Human Resources, Accounting, Law, or a related discipline is advantageous
  • Payroll or Payroll Administration experience, including systems such as HCM Senior, is advantageous
  • Experience with contractor management platforms or client portals is advantageous
  • Background in service-provider or outsourcing companies is advantageous
  • Familiarity with eSocial, FGTS Digital, and DCTFWeb is advantageous

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