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Jhpiego
Support Jhpiego’s U.S. government compliance program through risk tracking, document control, training, and reporting. Remote position based in Baltimore, Maryland.
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Winning Assistants LLC एक स्टाफिंग और भर्ती कंपनी है, जो डॉक्टरों, स्वास्थ्य सेवा पेशेवरों और व्यवसाय मालिकों को वैश्विक प्रतिभा समूह से कुशल वर्चुअल असिस्टेंट से जोड़ती है। इसकी HIPAA-अनुरूप सहायता सेवाओं में प्रशासनिक कार्य, मेडिकल कार्यालय प्रबंधन, मार्केटिंग और ग्राहक सेवा शामिल हैं। ये सेवाएँ ग्राहकों को दैनिक संचालन को सुव्यवस्थित करने, लागत नियंत्रित करने और व्यवसाय के विकास पर अधिक समय देने में मदद करती हैं।
Executive Virtual Assistant – Dental Practice Operations
Part-time remote executive assistant role supporting administrative operations, scheduling, KPI tracking, and workflow coordination for a U.S.-based dental practice. Open to candidates based in the Philippines.
विवरण
- Coordinate the dental practice’s daily administrative and operational work.
- Track workflows, assignments, deadlines, pending tasks, and action items.
- Follow up with team members to confirm responsibilities are completed.
- Spot operational bottlenecks and assist with practical solutions.
- Coordinate with internal teams, vendors, and external partners.
- Help improve office systems, organization, and operational efficiency.
- Manage executive calendars, appointments, meetings, reminders, emails, calls, texts, and other communications.
- Record meeting notes, objectives, action plans, and execution progress.
- Keep the practice owner informed about priorities, progress, and unresolved tasks.
- Create reports, spreadsheets, presentations, and other administrative documents.
- Maintain organized digital files, records, and administrative systems.
- Coordinate calendars and appointment bookings.
- Identify scheduling gaps and help maintain a full practice schedule.
- Send reminders and handle follow-up communications.
- Monitor KPIs, team progress, and operational performance information.
- Maintain CRM records, databases, and spreadsheets.
- Create and update reports that support operational decisions.
- Assist with efforts to increase office production and reduce avoidable expenses.
- Manage newsletters and related follow-up communications.
- Suggest workflow improvements and assist with implementing approved changes.
- Take ownership of issues and keep important priorities moving forward.
आवश्यकताएँ
- Experience working as an Executive Assistant, Administrative Assistant, Operations Assistant, or Virtual Assistant.
- Demonstrated ability in administrative coordination, calendar management, and scheduling.
- Able to manage competing responsibilities and complete work independently.
- Strong organization, multitasking, and time-management capabilities.
- Excellent written and spoken English communication skills.
- Effective problem-solving, critical-thinking, and decision-making skills.
- Proactive, resourceful, and willing to take initiative.
- Able to coordinate with colleagues and monitor task completion.
- Careful and accurate when handling documentation, scheduling, and reports.
- Comfortable with technology and learning new systems and platforms.
- Reliable internet service and a dependable remote-work setup.
- Available to work Eastern Time hours with flexibility for office scheduling needs.
- Clear and professional English speaking and writing skills.
- Relevant professional experience is required.
- Must provide NBI Clearance and/or Local Police Clearance before onboarding.
- Able to attend required video meetings with the camera on.
- Reliable laptop or desktop computer.
- Stable high-speed internet connection of at least 25 Mbps.
- Noise-canceling headset.
- Working webcam.
- Quiet, professional workspace.
- CRM experience, including Salesforce, is advantageous.
- Familiarity with Slack, WhatsApp, Skype, VoIP systems, Google Workspace, Microsoft Office, and scheduling platforms is advantageous.
लाभ
- Dedicated HR and contractor support is available for questions, guidance, contract matters, and client communications.
- An optional premium VPN license may be provided to support privacy and security during client work.
- HIPAA compliance and cybersecurity training with certification are provided for handling PHI for U.S. healthcare clients.
- Proprietary performance training covers communication, client management, productivity systems, and recommended practices.
- U.S. holidays may be taken off when approved by the client and compatible with the schedule.
- Client-approved time off may be paid or unpaid; paid time off is optional and only available when the client offers it.
- Templates, workflow guides, productivity tools, and client-specific SOP resources are available.
- Some clients may offer performance bonuses, other incentives, or additional hours.
- Remote-work setup guidance and contractor support resources are available.
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