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The Ohio State University, Main Campus
The Ohio State University, Main Campus
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Educație
The Ohio State University, Main Campus este o universitate publică de cercetare din Columbus, Ohio, fondată în 1870. Comunitatea sa academică cuprinde programe de licență, studii postuniversitare și educație profesională, alături de inițiative de cercetare și parteneriate care conectează studenții, cadrele didactice și colaboratorii din industrie. Universitatea sprijină, de asemenea, viața din campus prin servicii academice, recreative și de wellness, promovând în același timp implicarea în comunitate, dezvoltarea leadershipului și o experiență incluzivă în toate campusurile sale din Ohio.
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Administrative Assistant III, Cardiovascular Medicine — Ohio State (Hybrid)

Provide administrative and operational support to Ohio State cardiovascular medicine faculty, advanced practice providers, and fellowship programs. Coordinate scheduling, graduate medical education, travel, human resources, finance, and departmental operations.

USStatele Unite ale AmericiiOHOhioHibridNormă întreagăNivel mediuSeniorLimbă Obligatorie: englezăAsistent administrativ

Descriere

  • Deliver comprehensive administrative, operational, and business support to 21 Cardiovascular Medicine faculty members and advanced practice providers
  • Maintain clinical assignments across QGenda, IHIS, and Outlook
  • Manage physician leave requests, clinic openings, and clinic closures
  • Prepare and submit physician expense reports within the required 60-day deadline
  • Coordinate business travel, spend authorizations, and related documentation
  • Support faculty and staff onboarding, offboarding, and role transitions
  • Organize calendars, communications, meetings, conferences, workshops, and special events
  • Develop agendas and meeting materials, record minutes, and manage follow-up communications
  • Support facility and workspace requirements for heart failure faculty and staff
  • Coordinate operations for the Imaging and Cardio-Onc Fellowship programs
  • Support graduate medical education, program quality, accreditation, reporting, and faculty assessments
  • Coordinate financial, human resources, outreach and marketing, facilities, and space-related activities
  • Implement, evaluate, and update administrative policies and procedures
  • Research and compile information for departmental reports, strategic planning, and decision-making
  • Initiate travel, eRequest, and Human Resources Actions while serving as a liaison to university offices and external agencies
  • Prepare daily task schedules for advanced practice providers
  • Assist with recruitment, hiring, training, performance management, workload planning, and staffing recommendations

Cerințe

  • Experience providing administrative, operational, or business support in cardiovascular medicine, research, advanced practice provider, or fellowship administration
  • Proficiency maintaining accurate clinical assignments in QGenda, IHIS, and Outlook
  • Ability to coordinate clinical schedules, calendars, meetings, conferences, workshops, events, travel, and lodging
  • Ability to prepare expense reports and reimbursement requests by required deadlines
  • Understanding of administrative processes related to finance, human resources, outreach and marketing, facilities, and space
  • Ability to implement, assess, and revise administrative policies and procedures
  • Ability to research, gather, and organize information for complex departmental reports and strategic planning
  • Ability to liaise effectively with university offices, faculty, staff, and external agencies
  • Ability to support graduate medical education programs and accreditation requirements
  • Ability to contribute to recruitment, hiring, training, and performance management
  • Final candidates must successfully complete a background check
  • Availability for a first-shift, 40-hour workweek

Beneficii

  • Regular position
  • 40 scheduled hours per week
  • First-shift schedule
  • Background check required for final candidates
  • Drug screening or a physical examination may be required after an offer
  • Equal opportunity employer, including veterans and people with disabilities

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