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Hitachi
Hitachi
Sponsor pentru viza H1BConstrucțiiConsultanțăIndustria auto
Hitachi este o companie globală de tehnologie care activează în domeniile auto, construcțiilor și consultanței, cu un accent mai larg pe inovarea socială. Prin portofoliul Lumada, Hitachi dezvoltă soluții, servicii și tehnologii digitale care ajută organizațiile să facă față provocărilor operaționale și să avanseze transformarea digitală. Activitatea sa acoperă sisteme digitale, energie verde, mobilitate și industrii conectate, sprijinind operațiunile de afaceri și infrastructura socială. Înființată în 1910, Hitachi reunește expertiză din domeniul tehnologiei și al industriei pentru a dezvolta soluții legate de sustenabilitate, responsabilitate față de mediu și calitatea vieții.
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Administrative Assistant - Dallas, Onsite

Support Hitachi High-Tech America executives and local teams with meeting coordination, travel arrangements, visitor services, document preparation, vendor coordination, and onsite facilities logistics.

USStatele Unite ale AmericiiOROregonTXTexas
21 $ – 29 $ / oră
La sediuNormă întreagăNivel mediuSeniorLimbă Obligatorie: englezăAsistent administrativ

Descriere

  • Support the Senior Executive Assistant, executive leadership team, Division VP/GMs, and local functional teams with administrative, clerical, and logistical duties
  • Schedule internal and external meetings, reserve rooms, and send Outlook calendar invitations
  • Organize executive meetings and division events, coordinating hotels, transportation, venues, catering, dining reservations, itineraries, vendors, and internal teams
  • Provide onsite administrative assistance during meetings and events, with travel when required
  • Coordinate offsite meeting and event logistics with employees, vendors, and customers
  • Manage guest registration, visitor pre-registration, greeting, escorting, and host notifications
  • Set up meeting rooms, arrange catering, replenish refreshments, and restore rooms after events
  • Work with IT to coordinate meeting connectivity and audiovisual requirements
  • Partner with General Affairs on meeting and event preparation
  • Arrange external executive services, including notary appointments
  • Draft and organize correspondence, reports, presentations, and other executive materials
  • Maintain orderly files and division records
  • Monitor office supplies and incoming and outgoing mail
  • Serve as a liaison among executives, division managers, and department personnel
  • Provide clerical and communication assistance, including translation support
  • Review and prioritize email communications
  • Assist with visa and passport documentation procedures
  • Prepare and submit travel expense reports
  • Support special administrative projects and functional teams as assigned

Cerințe

  • High school diploma or equivalent is required
  • Three to five years of comparable experience is preferred
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Japanese reading, writing, and speaking ability is preferred; working knowledge or basic proficiency is acceptable
  • Basic reading, writing, and mathematics skills are required
  • Strong interpersonal skills and the ability to handle sensitive, confidential information professionally
  • Effective communication skills for working with employees, customers, and vendors across organizational levels
  • Ability to work independently and manage administrative responsibilities with minimal supervision
  • Detailed, organized approach with the ability to prioritize work, maintain accurate records, and meet deadlines
  • Ability to manage multiple assignments and shifting priorities in a fast-paced environment
  • Willingness to work limited overtime when needed
  • Ability to work fully onsite at the assigned location
  • Minimal domestic and/or international travel may be required

Beneficii

  • Additional compensation, including incentive pay and/or allowances, may be available
  • Limited domestic and/or international travel may be required
  • Equal employment opportunity and reasonable accommodation are provided during the application and selection process

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