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Administrative Assistant - Dallas, Onsite

Support Hitachi High-Tech America executives and local teams with meeting coordination, travel arrangements, visitor services, document preparation, vendor coordination, and onsite facilities logistics.

USAmerika Qo‘shma ShtatlariOROregonTXTexas
21 $ – 29 $ / soat
OfisdaTo‘liq stavkaO‘rta darajaSeniorTalab Qilinadigan Til: inglizchaMa'muriy yordamchi

Tavsif

  • Support the Senior Executive Assistant, executive leadership team, Division VP/GMs, and local functional teams with administrative, clerical, and logistical duties
  • Schedule internal and external meetings, reserve rooms, and send Outlook calendar invitations
  • Organize executive meetings and division events, coordinating hotels, transportation, venues, catering, dining reservations, itineraries, vendors, and internal teams
  • Provide onsite administrative assistance during meetings and events, with travel when required
  • Coordinate offsite meeting and event logistics with employees, vendors, and customers
  • Manage guest registration, visitor pre-registration, greeting, escorting, and host notifications
  • Set up meeting rooms, arrange catering, replenish refreshments, and restore rooms after events
  • Work with IT to coordinate meeting connectivity and audiovisual requirements
  • Partner with General Affairs on meeting and event preparation
  • Arrange external executive services, including notary appointments
  • Draft and organize correspondence, reports, presentations, and other executive materials
  • Maintain orderly files and division records
  • Monitor office supplies and incoming and outgoing mail
  • Serve as a liaison among executives, division managers, and department personnel
  • Provide clerical and communication assistance, including translation support
  • Review and prioritize email communications
  • Assist with visa and passport documentation procedures
  • Prepare and submit travel expense reports
  • Support special administrative projects and functional teams as assigned

Talablar

  • High school diploma or equivalent is required
  • Three to five years of comparable experience is preferred
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Japanese reading, writing, and speaking ability is preferred; working knowledge or basic proficiency is acceptable
  • Basic reading, writing, and mathematics skills are required
  • Strong interpersonal skills and the ability to handle sensitive, confidential information professionally
  • Effective communication skills for working with employees, customers, and vendors across organizational levels
  • Ability to work independently and manage administrative responsibilities with minimal supervision
  • Detailed, organized approach with the ability to prioritize work, maintain accurate records, and meet deadlines
  • Ability to manage multiple assignments and shifting priorities in a fast-paced environment
  • Willingness to work limited overtime when needed
  • Ability to work fully onsite at the assigned location
  • Minimal domestic and/or international travel may be required

Imtiyozlar

  • Additional compensation, including incentive pay and/or allowances, may be available
  • Limited domestic and/or international travel may be required
  • Equal employment opportunity and reasonable accommodation are provided during the application and selection process

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