LogoFresh Jobs Ahead
University of Alberta
University of Alberta
EducationScience
The University of Alberta is a public research university in Edmonton, Alberta, Canada, with multiple campuses and more than a dozen faculties. Its work combines undergraduate, graduate, and continuing education with research in artificial intelligence, energy and the environment, health and well-being, agriculture, and Indigenous studies. The university supports entrepreneurship, spin-offs, community engagement, and partnerships across industry and the wider community while serving students from around the world. Its large workforce contributes across education, scientific research, administration, and related university services, with an emphasis on access, diversity, and Indigenous initiatives.
LinkedIn
Company Jobs

Senior Executive Coordinator — University of Alberta (Hybrid)

Support Shared Services leadership at the University of Alberta through executive operations, strategic projects, committee coordination, and administrative team leadership.

CACanadaHybridFull-timeSeniorLeadEnglish RequiredExecutive

Description

  • Oversee the AVP’s email, calendar, scheduling, recurring events, committee meetings, and strategic time allocation
  • Develop briefing materials for meetings and events
  • Align schedules with internal and external stakeholders
  • Monitor project milestones, deadlines, and deliverables
  • Provide the AVP with guidance and recommendations on sensitive matters
  • Draft and refine correspondence, memoranda, letters, reports, presentations, agendas, meeting materials, minutes, executive records, and disclosure documents
  • Organize committee meetings and assist with reporting to Board Committees
  • Manage portfolio projects, tracking, and follow-up activities
  • Lead, supervise, mentor, recruit, coach, and support the professional growth of the administrative team
  • Represent the unit in internal financial processes and monitor financial transactions
  • Oversee space planning, meeting-room reservations, third-party vendors, and unit equipment
  • Update and maintain portfolio website content
  • Maintain confidentiality and professional standards across portfolio activities

Requirements

  • An Office Administration Certificate and 7+ years of senior executive support experience are preferred
  • A high school diploma combined with equivalent education and 10+ years of experience may be considered
  • Demonstrated experience supporting strategic initiatives in a large, complex, unionized organization, preferably a post-secondary institution
  • Outstanding organization, multitasking, and problem-solving abilities
  • Strong leadership capability and experience building and developing high-performing administrative teams
  • Excellent written and verbal communication skills, including the preparation and editing of senior-level documents
  • Advanced critical-thinking and decision-making skills in a fast-paced, high-volume setting
  • Ability to oversee large strategic human resources projects through implementation and execution
  • Proficiency with Microsoft Office and Google Suite
  • Experience with PeopleSoft HCM/Financials, Google Suite, and Adobe Acrobat Pro is an asset
  • Ability to update web content when required
  • Knowledge of the University of Alberta or a comparable post-secondary institution is an asset
  • French-English bilingual written and spoken communication is an asset

Benefits

  • Comprehensive benefits package
  • Annual salary based on qualifications
  • Hybrid arrangement combining remote and in-person work

Related Jobs

Samster, Konkel & Safran Law Offices

Director of Customer Marketing – Canada Remote

Samster, Konkel & Safran Law Offices
11 – 50 Employees
ConsultingHealthcareInsurance
CACanada
$140,000 – $155,000 / year
RemoteFull-timeLeadEnglish RequiredMarketing

Lead customer advocacy, lifecycle marketing, and community programs for an AI-powered risk detection platform. Drive engagement, referrals, product adoption, and expansion revenue among global security and risk teams.

Open