University of Alberta
University of Alberta
University of Alberta — Канаданың Альберта провинциясындағы Эдмонтон қаласында орналасқан, бірнеше кампусы және оннан астам факультеті бар мемлекеттік зерттеу университеті. Университет жасанды интеллект, энергетика және қоршаған орта, денсаулық пен әл-ауқат, ауыл шаруашылығы және байырғы халықтарды зерттеу салаларындағы зерттеулерді бакалавриат, магистратура, докторантура және үздіксіз білім беру бағдарламаларымен ұштастырады. Ол кәсіпкерлікті, университет негізінде құрылған жаңа кәсіптерді, қоғаммен байланыс орнатуды және өнеркәсіп пен жалпы қоғам арасындағы әріптестікті қолдай отырып, әлемнің түкпір-түкпірінен келген студенттерге білім береді. Университеттің үлкен ұжымы білім беру, ғылыми зерттеулер, әкімшілік және университетке қатысты қызметтер салаларында жұмыс істейді, сонымен бірге білімге қолжетімділікке, әртүрлілікке және байырғы халықтарға арналған бастамаларға басымдық береді.

Senior Executive Coordinator — University of Alberta (Hybrid)

Support Shared Services leadership at the University of Alberta through executive operations, strategic projects, committee coordination, and administrative team leadership.

Сипаттама

  • Oversee the AVP’s email, calendar, scheduling, recurring events, committee meetings, and strategic time allocation
  • Develop briefing materials for meetings and events
  • Align schedules with internal and external stakeholders
  • Monitor project milestones, deadlines, and deliverables
  • Provide the AVP with guidance and recommendations on sensitive matters
  • Draft and refine correspondence, memoranda, letters, reports, presentations, agendas, meeting materials, minutes, executive records, and disclosure documents
  • Organize committee meetings and assist with reporting to Board Committees
  • Manage portfolio projects, tracking, and follow-up activities
  • Lead, supervise, mentor, recruit, coach, and support the professional growth of the administrative team
  • Represent the unit in internal financial processes and monitor financial transactions
  • Oversee space planning, meeting-room reservations, third-party vendors, and unit equipment
  • Update and maintain portfolio website content
  • Maintain confidentiality and professional standards across portfolio activities

Талаптар

  • An Office Administration Certificate and 7+ years of senior executive support experience are preferred
  • A high school diploma combined with equivalent education and 10+ years of experience may be considered
  • Demonstrated experience supporting strategic initiatives in a large, complex, unionized organization, preferably a post-secondary institution
  • Outstanding organization, multitasking, and problem-solving abilities
  • Strong leadership capability and experience building and developing high-performing administrative teams
  • Excellent written and verbal communication skills, including the preparation and editing of senior-level documents
  • Advanced critical-thinking and decision-making skills in a fast-paced, high-volume setting
  • Ability to oversee large strategic human resources projects through implementation and execution
  • Proficiency with Microsoft Office and Google Suite
  • Experience with PeopleSoft HCM/Financials, Google Suite, and Adobe Acrobat Pro is an asset
  • Ability to update web content when required
  • Knowledge of the University of Alberta or a comparable post-secondary institution is an asset
  • French-English bilingual written and spoken communication is an asset

Артықшылықтар

  • Comprehensive benefits package
  • Annual salary based on qualifications
  • Hybrid arrangement combining remote and in-person work

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