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Amgen is a global biotechnology company that develops and commercializes medicines made from living cells. Its work focuses on serious illnesses, including conditions with limited treatment options, supported by scientific research and clinical trials. The company is associated with advances in cancer treatment and obesity management, while emphasizing ethical research, patient safety, and environmental sustainability.
Senior Executive Assistant to VP, Patient Access and Services at Amgen - Hybrid
Senior Executive Assistant supporting Amgen’s VP of Patient Access and Services. The role oversees executive operations, confidential communications, travel, strategic projects, and leadership events.
United States
Illinois$85,590 – $115,799 / year
HybridFull-timeSeniorEnglish RequiredExecutive AssistantDescription
- Manage the VP’s complex calendar, resolve scheduling conflicts, and align commitments with business priorities
- Prepare agendas, meeting resources, and pre-read materials for external meetings and PA&S leadership meetings
- Coordinate domestic and international travel, including itineraries and required documentation
- Oversee expense reporting, timekeeping, and approvals in line with corporate policies
- Support corporate initiatives, including HR training and compliance programs
- Draft and distribute executive communications for the VP and PA&S leadership team
- Maintain engagement, compliance, external meeting, recognition, and culture plans
- Manage sensitive communications and highly confidential strategic initiatives
- Prepare and edit correspondence, presentations, and briefing materials
- Attend leadership meetings, record notes, coordinate follow-ups, and support deliverables
- Partner with the Strategic Planning & Operations director on calendars, engagement plans, culture calendars, and recognition opportunities
- Support employee onboarding and offboarding activities
- Coordinate with Patient Access and Services leadership, Rare Disease Commercial, Corporate Affairs, enterprise functions, and external partners
- Act as a stakeholder contact on behalf of the VP
- Plan and coordinate leadership meetings, team offsites, and business reviews
- Monitor timelines and deliverables for strategic initiatives and executive-level projects
- Coordinate logistics for internal and external events, advisory boards, and cross-functional planning sessions
- Support budget tracking and procurement for the VP’s office
Requirements
- Associate’s degree plus 4 years of administrative experience, or a high school diploma/GED plus 6 years of administrative experience
- Bachelor’s degree preferred
- Experience providing executive assistance
- Strong technical knowledge, particularly with Amgen’s internal infrastructure
- Ability to attend onsite meetings in Deerfield
- Experience with Microsoft Vista, Microsoft Visio, SharePoint, SAP, IS Online Service Request, Help Desk, Concur/Expense Reporting, Carlson Wagonlit Travel, and e-Finity
- Excellent verbal and written communication skills
- Ability to work independently
- Ability to meet agreed deadlines
- Strong attention to detail and capacity to manage multiple projects simultaneously
- Collaborative, team-oriented approach within a small team
- Leadership capabilities
- Strong interpersonal skills
- Proficiency with Microsoft Suite
- Time-management and project-management skills
- Innovative, creative, and adaptable approach
- Availability to work 7:00 AM–4:00 PM PST, Monday through Friday
- Must be based in the United States
Benefits
- Comprehensive employee benefits package with a Retirement and Savings Plan featuring generous company contributions
- Medical, dental, and vision coverage
- Life and disability insurance
- Flexible spending accounts
- Discretionary annual bonus program
- Stock-based long-term incentives
- Award-winning time-off programs and company-wide shutdowns twice a year
- Remote and hybrid work options where available
- Career development opportunities
- Work/life balance support
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