All Native Group is the federal services division of Ho-Chunk Inc., a company owned by the Winnebago Tribe of Nebraska. Established in 1999, it delivers services across defense, healthcare, and logistics while supporting Ho-Chunk Inc.’s broader mission of strengthening its community. The organization emphasizes collaborative work and shared success, making its profile relevant to professionals exploring opportunities with a tribally owned federal services company.
Senior Administrative Assistant – U.S. State Department Legal Office
Senior Administrative Assistant supporting the U.S. State Department’s Office of the Legal Adviser in Washington, DC. The role covers executive administration, records, calendars, program coordination, security, and official correspondence.
Description
- Support the Office of the Legal Adviser at the U.S. Department of State
- Draft administrative correspondence and general office policy materials for executive approval
- Prepare materials for conferences, correspondence, appointments, meetings, and calls
- Review publications, regulations, and directives, then route or act on relevant items
- Compile reports, summaries, and responses from information gathered across multiple sources
- Set appointment priorities and manage executive calendars and invitations
- Review outgoing correspondence for policy or file conflicts
- Summarize incoming materials, meetings, and executive commitments
- Coordinate actions and information requests while the executive is absent
- Improve office operations by developing and implementing administrative procedures
- Prepare conference agendas, discussion topics, speech background materials, and outlines
- Receive and escort guests and respond to phone and email inquiries
- Work with Department of State management, executives, contractors, and senior external officials
- Advise secretaries in subordinate offices on procedures and information requests
- Maintain business transaction and office activity records and oversee incoming and outgoing mail
- Attend program management and interagency meetings and prepare program reports
- Develop and maintain program databases and master files
- Train administrators and program users on procedures and policies
- Administer electronic time and attendance records and travel arrangements
- Serve as the unit security officer
- Coordinate training requests, rosters, materials, rooms, and individual training sessions
- Provide administrative support to program managers for Department programs and projects
Requirements
- U.S. citizenship is required
- An active Secret security clearance is required
- A high school diploma or equivalent is required
- 8–10 years of progressively responsible administrative or receptionist experience
- Strong customer service and multitasking abilities
- Advanced writing skills for complex, detailed correspondence
- Ability to manage dynamic executive calendars and plan events with external vendors
- Proficiency with Microsoft Office, including Excel, Word, and PowerPoint
- Intermediate to advanced knowledge of at least two Microsoft Office or PC applications
- Working knowledge of email and standard office equipment
- Ability to learn and apply complex organizational policies and procedures
- Sound judgment and discretion when working with senior internal and external officials
- Ability to complete assignments creatively and effectively
- Ability to remain stationary for 75% of the workday and work indoors for 90% of the workday
- Ability to frequently move standard office equipment weighing up to 25 pounds
Benefits
- Telework or an alternate work schedule may be available with COR approval
- Pre-employment and random drug screening are conditions of employment
- Equal opportunity employment
- Preference may be extended to individuals of Indian descent in accordance with applicable law