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Yamaha Corporation
Yamaha Corporation
EducationHardwareRetail
Yamaha Corporation is a global hardware, education, and retail company serving musicians, audio professionals, creators, and learners. Its portfolio spans pianos, keyboards, guitars, basses, amplifiers, drums, wind and string instruments, percussion, headphones, portable PA systems, audio production equipment, streaming and gaming audio products, and mobile apps for iOS and Android. The company also supports music education and training, product service, authorized dealers, online retail, and customers across international markets.
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Junior Administrative Analyst – Facilities and General Administration | Yamaha Corporation

Temporary administrative analyst supporting facilities, occupational health and safety, travel, events, suppliers, inventory, and expatriate executive support at Yamaha Musical do Brasil.

BRBrazilHybridContractJuniorEnglish RequiredPortuguese RequiredAdministration
ERP

Description

  • Coordinate occupational health and safety activities with HR and/or the Occupational Health and Safety Department (SESMT)
  • Track occupational health examinations, training, campaigns, document controls, PPE distribution, and action plans
  • Oversee daily facilities operations, including cleaning, reception, pantry services, utilities, and access controls
  • Create and track preventive and corrective maintenance requests, update deadlines, and coordinate with service providers and suppliers
  • Assist the manager with company vehicle fleet records and controls
  • Support corporate travel and arrangements for expatriate executives, including quotations, bookings, itineraries, changes, and cancellations
  • Help organize and deliver internal corporate events and internal communications initiatives
  • Maintain inventory records and support purchasing for office supplies and consumables
  • Prepare quotation requests, purchase requisitions, and purchase orders, and conduct initial invoice and document checks
  • Maintain contract, payment, and budget controls for manager review
  • Organize and maintain documents, records, licenses, certificates, checklists, and supporting evidence
  • Identify upcoming deadlines and unresolved items across facilities, health and safety, travel, and events
  • Help plan, communicate, and execute the annual prevention calendar, including campaigns, training, inspections, Workplace Safety Week (SIPAT), and emergency drills
  • Maintain spreadsheets and basic KPIs for expenses, service requests, deadlines, maintenance, travel, events, and health and safety activities
  • Support employee experience and internal communications programs
  • Draft announcements and basic content for review
  • Provide administrative support to expatriate executives with schedules, meetings, travel, documents, and request routing
  • Manage office facilities and maintenance, including preventive and corrective needs and supplier relationships
  • Track office repairs, improvements, and refurbishment projects
  • Maintain organized, functional, and well-preserved workspaces
  • Manage company asset inventory records and support asset identification, transfers, and controls

Requirements

  • Completed or ongoing bachelor’s studies in Business Administration, Human Resources, Executive Secretarial Studies, Facilities Management, or a related field, or technical training in Secretarial Studies or administration
  • Intermediate spoken and written English for communication with expatriate executives, suppliers, and international partners
  • Proficiency in Microsoft Office, including intermediate Excel for controls and reporting
  • Basic knowledge of occupational health and safety, facilities, and expatriate executive support routines
  • Experience with service request platforms, travel agencies, or ERP systems is advantageous
  • Availability to serve as secretary of the Internal Commission for Accident Prevention and Harassment (CIPAA) and as an emergency response team member, including required training, meetings, inspections, drills, and prevention and emergency response activities
  • Strong organization and prioritization skills, disciplined record maintenance, and attention to detail
  • Clear, courteous communication, effective writing, and professional conduct
  • Ability to communicate in English with expatriate executives, suppliers, and internal teams
  • Service-oriented mindset with discretion, confidentiality, and the ability to organize executive schedules, appointments, documents, and requests
  • Ability to maintain controls, monitor expenses and deadlines, track basic KPIs, and report deviations to the manager
  • Proactive, agile, and autonomous approach to established routines
  • Commitment to safety, compliance, and internal policies
  • Flexibility to manage changing priorities, intercultural sensitivity, and availability for travel, events, and urgent requests
  • Collaborative approach and ability to build effective relationships with HR, the Occupational Health and Safety Department, Finance, managers, employees, and external partners

Benefits

  • Medical insurance
  • Transportation allowance
  • Meal allowance
  • Temporary contract
  • Hybrid work

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