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HireHawk
HireHawk
11 – 50 Employees
ConsultingLogisticsMarketing
HireHawk is a recruitment service that helps companies build vetted global teams across consulting, logistics, and marketing. Its end-to-end hiring support covers workforce planning, candidate sourcing and screening, hiring, payroll administration, and compliance. The company also emphasizes a streamlined candidate experience through rapid sourcing and role-specific vetting, supporting organizations as they grow their distributed teams.
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Executive Assistant to Investment Firm Founder — Remote in Mexico

Support an investment firm founder with calendar management, communications, travel coordination, CRM upkeep, and sensitive relationship management. This full-time remote role is based in Mexico and requires availability during U.S. Eastern Time hours.

MXMexicoRemoteFull-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Manage the founder’s calendar across investor, portfolio, and deal-related meetings in multiple time zones
  • Identify scheduling conflicts, rank competing priorities, and respond effectively to changing plans
  • Oversee the founder’s inbox, escalating urgent correspondence and deal-critical matters
  • Drive prompt follow-up with important contacts and active investment opportunities
  • Arrange domestic and international travel, including itineraries and logistical details
  • Rework travel arrangements promptly when circumstances change
  • Prepare meeting materials, background research, and relevant relationship context for the founder
  • Keep CRM contacts, relationship histories, and investment pipeline records accurate and current
  • Take on additional operational responsibilities as the firm expands

Requirements

  • Three or more years of experience supporting senior executives, partners, or principals
  • Background in investment management, private equity, venture capital, a family office, or financial services is strongly preferred
  • Proven strength in calendar management and prioritization
  • Ability to balance competing demands and produce accurate work under pressure
  • Excellent written and verbal communication skills
  • Positive, personable working style
  • Ability to anticipate needs and operate independently
  • High integrity, professionalism, and discretion when handling confidential information and sensitive relationships
  • Advanced proficiency with Gmail, Google Calendar, and Google Workspace
  • Strong working knowledge of Zoom and CRM platforms
  • A professional environment suitable for remote work
  • Full-time availability during U.S. Eastern Time hours
  • Resilience and adaptability when priorities change frequently

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