Spanish Bilingual Client Care Assistant
WSAudiology
Support HearUSA clients with calls, digital inquiries, and appointment scheduling, including assistance for Spanish-speaking clients.
Open
Omnea is a B2B fintech company building software for end-to-end purchasing and spend control. Its platform gives employees a simple way to submit purchase requests, while automating approval workflows and improving finance teams’ visibility into business spending. Omnea’s approach, described as Spend Control 2.0, is designed to help companies make purchasing more efficient and maintain tighter control over expenditure.
Executive Assistant, London Hybrid — Omnea
Support Omnea’s executives as the company scales its AI-native procurement platform. Own calendars, communications, travel, and strategic administrative operations.
Description
- Deliver administrative and strategic support to Omnea’s executives
- Coordinate and monitor executives’ schedules, projects, and commitments
- Partner with the leadership team and serve as the main contact for executive matters
- Manage complex calendars and scheduling across multiple time zones
- Filter, prioritise, draft, and respond to executive emails and communications
- Manage competing priorities as a gatekeeper and remove obstacles
- Plan and coordinate internal and external meetings
- Create agendas, record minutes, track actions, and complete follow-ups
- Support the preparation of board materials, investor updates, and briefing notes
- Arrange flights, hotels, transfers, and visas
- Create detailed travel itineraries and manage last-minute changes
- Track expenses, invoices, and budgets for executive activities
- Act as the initial contact for prospects and customers on behalf of executives
- Handle confidential information and anticipate potential issues
- Develop and implement systems and processes that increase productivity and reduce administrative work
- Delegate and outsource non-essential tasks effectively
Requirements
- 3–5 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Founder’s Associate, ideally within a high-growth startup or technology environment
- Based in London
- Work in the office three days per week, specifically Tuesday, Wednesday, and Thursday
- Able to provide support during off-hours across European and US time zones
- Experience with modern productivity tools including Slack, Notion, and Google Suite
- Highly organised, detail-oriented, and exceptionally capable of multitasking
- Able to prioritise decisively and work proactively, strategically, efficiently, and independently
- Excellent verbal, written, and presentation communication skills
- Able to build rapport, influence others, and drive change
- Discreet and professional when handling confidential matters
- Focused on outcomes, proactive, and accountable
- Empathetic, dependable, collaborative, and open to feedback
- Must already have the right to work in the advertised location; Omnea cannot sponsor visas or relocation
Benefits
- Competitive benefits tailored to the employee’s geographic location
- UK benefits package
- US benefits package
- Hybrid working with in-person office days on Tuesdays, Wednesdays, and Thursdays
- Flexibility for occasional travel with the CEO
- Permanent employee role, not a contractor position
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