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FAT Brands Inc.
FAT Brands Inc.
51 – 200 Employees
Food & BeverageHospitalityManufacturing
FAT Brands Inc. is a global restaurant franchising company focused on acquiring, developing, marketing, and supporting fast-casual, quick-service, and casual dining concepts. Its portfolio includes food and dessert brands such as Fatburger, Johnny Rockets, Round Table Pizza, Marble Slab Creamery, Great American Cookies, Fazoli’s, and Pretzelmaker, along with several other restaurant chains. The company develops franchise opportunities in domestic and international markets and provides operational support to franchisees. FAT Brands also operates a manufacturing facility in Atlanta that produces fresh cookie and pretzel dough for its brands.
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Executive Assistant and Office Manager - Lexington Hybrid

Support senior executives and manage Lexington headquarters operations for FAT Brands’ global restaurant-franchising business. Oversee calendars, travel, meetings, events, expenses, vendors, and office logistics.

USUnited StatesKYKentuckyHybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Manage complex, frequently changing calendars for assigned executives, coordinating across time zones, resolving conflicts, and protecting focus time
  • Run leadership team meetings from scheduling through follow-up, including agendas, materials, room and technology setup, notes, and action items
  • Coordinate logistics for leadership and franchisee meetings, including scheduling, travel, and onsite arrangements
  • Create, format, and proofread presentations, memos, agendas, and correspondence
  • Monitor deadlines and commitments for the Chief of Staff and follow up to maintain progress
  • Arrange executive travel under company policy, including air, hotel, ground transportation, and detailed itineraries
  • Handle travel changes and cancellations, including short-notice requests outside standard business hours
  • Prepare, submit, and reconcile executive expense reports while monitoring receipts, coding, policy compliance, and open items
  • Plan company events, leadership offsites, franchisee meetings, and headquarters functions, covering venues, vendors, room blocks, catering, materials, shipping, registration, and onsite support
  • Monitor event and travel spending against the Chief of Staff’s budget and identify variances
  • Keep preferred vendor records, travel profiles, loyalty accounts, event templates, and checklists current
  • Act as the Lexington office’s daily contact by greeting visitors, managing sign-in, and preparing conference rooms
  • Oversee mail, packages, courier services, and shipping requirements
  • Purchase and maintain office, kitchen, breakroom, printing, and shipping supplies
  • Coordinate office vendors and service providers, escalating service issues, price changes, and contract concerns
  • Process badge and building access requests and maintain the office access roster with IT and the Chief of Staff
  • Maintain safety supplies and required office notices and assist with emergency preparedness procedures
  • Schedule candidate interviews and arrange travel and onsite logistics for visiting candidates
  • Manage first-day logistics for new headquarters hires, including workspaces, supplies, badges, welcome materials, and orientation schedules
  • Provide logistics assistance for HR programs and events
  • Support internal communications distribution and the posting of required headquarters notices

Requirements

  • At least three years of experience supporting senior executives as an executive assistant, or an equivalent combination of executive support and office management experience
  • Experience managing complex executive calendars and arranging business travel
  • Experience processing expense reports under a travel and expense policy; familiarity with Ramp, Concur, Expensify, or a comparable platform
  • Background coordinating meetings and events, including vendor and catering arrangements
  • Excellent written and verbal communication skills with strong document and correspondence accuracy
  • Proficiency in Microsoft Office and Google Workspace, with the ability to learn new tools and systems quickly
  • Sound judgment and discretion when handling confidential or sensitive information
  • Availability to work onsite at the Lexington headquarters consistently each week, with flexible hours for events and executive travel
  • Preferred: experience in a multi-brand, multi-entity, restaurant, or franchise organization
  • Preferred: experience supporting a Chief of Staff or executive office

Benefits

  • Hybrid work arrangement
  • Additional onsite attendance for company events and leadership visits

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