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SmartTech
SmartTech
B2BConsultingEnterprise
SmartTech is a Cairo-based digital transformation and IT services company serving businesses and enterprises with custom software and technology implementation. Its work includes web and mobile development, e-commerce storefronts, enterprise platforms, CRM and ERP systems such as Odoo and Microsoft Dynamics, enterprise content management, facility management systems, business intelligence, quality assurance, and AWS cloud services. SmartTech also provides technical training and staffing or outsourcing support across areas including .NET, Java, and consulting, giving its team exposure to both software delivery and enterprise technology operations.
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Accounts Payable Specialist – Remote United States

Manage invoices, payments, vendor records, and project accounting for Smart Tech Contracting’s data-center controls business. This full-time remote role is open across the United States and includes up to 5% travel.

USUnited States
$78,750 – $95,812 / year
RemoteFull-timeMiddleSeniorEnglish RequiredAccounts Payable

Description

  • Process and code vendor and subcontractor invoices in Deltek.
  • Match invoices with purchase orders, contracts, receiving records, and supporting documentation.
  • Validate general ledger accounts, project numbers, phases, tasks, cost codes, and departments.
  • Manage invoice approval routing and follow up on pending approvals.
  • Review employee expense reports for policy and documentation compliance.
  • Prepare weekly payment runs covering ACH, checks, wires, and other electronic methods.
  • Reconcile vendor statements, answer inquiries, and resolve invoice or payment discrepancies.
  • Keep vendor records current, including W-9 forms, payment details, and insurance documentation.
  • Assist with new-vendor setup and independently validate requests to change banking information.
  • Track accounts payable aging and flag overdue invoices, credits, duplicate payments, and unusual transactions.
  • Supply accurate details on upcoming payment obligations to support cash-flow planning.
  • Prepare accounts payable accruals and assist with the monthly close.
  • Reconcile accounts payable subledger activity with the general ledger.
  • Support year-end Form 1099 preparation and reporting.
  • Provide records and assistance for financial audits, project audits, and compliance reviews.
  • Work with project managers and teams across accounting, procurement, and operations.
  • Help improve accounts payable procedures, workflows, and internal controls.
  • Deliver assigned tasks and work products on schedule and within budget.
  • Handle additional accounting and administrative duties assigned by the Controller.
  • Report directly to the Controller.

Requirements

  • Required hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software.
  • At least three years of accounts payable or related accounting experience.
  • Working knowledge of general ledger coding, project accounting, and month-end close processes.
  • Track record of processing high invoice volumes accurately while meeting deadlines.
  • Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications.
  • Strong attention to detail, organizational ability, problem-solving skills, and follow-through.
  • Strong written and verbal communication skills.
  • Professional handling of confidential financial and vendor information.
  • Ability to work independently and collaborate effectively with employees, project managers, and vendors.
  • Associate or bachelor’s degree in accounting, finance, business administration, or a related discipline.
  • Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based setting.
  • Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows.
  • Familiarity with Form 1099 reporting and vendor compliance obligations.
  • Experience supporting multiple projects, departments, or legal entities.
  • Must live near a major U.S. airport.
  • A valid REAL ID or acceptable alternative, such as a passport, is required for business travel beginning May 7, 2025.

Benefits

  • Choice of comprehensive medical coverage, including two PPO-style plans and an HDHP with an HSA option.
  • Dental and vision insurance plans.
  • Medical, dental, and vision coverage for a spouse or domestic partner and dependent children through age 26.
  • 401(k) plan with company matching and an optional self-directed brokerage account.
  • Paid time off, including extra paid leave during the final week of the year.
  • Company-paid life insurance for employees and eligible dependents.
  • Short- and long-term disability coverage.
  • Accidental death and dismemberment coverage.
  • Opportunities for professional development.
  • Tuition reimbursement.
  • Assistance with professional licensing.
  • Paid parental leave after one year of employment.

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