Teamficient provides managed remote-office services and dedicated virtual assistants for businesses. The woman- and minority-owned company builds trained, bilingual remote teams supported by US-based account managers, helping clients handle administrative, customer, bookkeeping, technical, and specialty operations. Its expertise includes support for driving schools and healthcare practices, such as EHR assistance, patient scheduling, prescription coordination, and HIPAA and privacy training. Teamficient also operates managed remote call centers and offers month-to-month engagements designed to help businesses expand their support capacity while delegating routine work.
Teamficient Remote Executive Administrative Assistant
Support Teamficient executives with calendars, communications, documents, travel, and operational coordination. This full-time remote role works with projects and stakeholders across a distributed global team.
Description
- Deliver broad administrative support to executives and senior leaders
- Oversee executive calendars, appointments, meetings, and schedules
- Arrange internal and external meetings across several time zones
- Create agendas, presentations, reports, and other materials for executives
- Monitor action items, deadlines, and post-meeting follow-ups
- Help executives stay organized and prioritize daily responsibilities
- Manage executive inboxes, messages, and other correspondence
- Write, edit, proofread, and format business communications and documents
- Liaise with clients, vendors, employees, and external partners
- Protect confidential and sensitive information
- Maintain organized digital files, records, documents, and databases
- Arrange travel, itineraries, lodging, and related schedules as needed
- Support expense tracking, reimbursements, and administrative records
- Assist with company events, meetings, and special initiatives
- Research topics and produce leadership summaries or reports
- Monitor project priorities, deliverables, and progress
- Partner with internal teams to close tasks and fulfill requests
- Flag approaching deadlines, delays, and potential issues
- Maintain task trackers and follow up with responsible stakeholders
- Contribute to more efficient administrative workflows and processes
Requirements
- At least two years of professional experience in executive assistance, administrative support, personal assistance, office administration, or a comparable role
- Strong written and spoken communication skills
- Excellent organization, time management, and multitasking capabilities
- Demonstrated ability to coordinate calendars, meetings, schedules, and competing priorities
- Advanced working knowledge of Microsoft Office or Google Workspace, including Outlook or Gmail, Word or Docs, Excel or Sheets, and PowerPoint or Slides
- Consistently high attention to detail and accuracy
- Professional discretion when handling confidential and sensitive information
- Reliable follow-through and task management skills
- Capacity to work independently and proactively in a remote setting
- Polished and professional communication style
- Bachelor’s degree in business administration, management, communications, or a related discipline preferred; equivalent practical experience may be considered
- Background supporting C-suite executives or senior leaders
- Experience collaborating with international or distributed teams
- Working familiarity with project and collaboration platforms such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams
- Experience arranging international travel and complex schedules across time zones
- Experience developing executive presentations, reports, and business documents
- Solid understanding of business administration and office management practices
- Experience in a fast-moving startup or professional services environment
- Bilingual or multilingual communication ability
- Availability within the 7 AM–7 PM CST window and for a nine-hour daily schedule, including eight working hours and a one-hour break
Benefits
- A fully remote work culture built around autonomy, flexibility, and trust
- Opportunities to collaborate internationally with professionals worldwide
- A multicultural and globally connected team
- Career development opportunities in an international setting
- Two days off each week, with specific days to be determined