Notitia is an educational institution offering career-focused courses across design, health, business, hospitality, and technology. Its programs are designed around employability, with flexible study options that include online and campus-based learning. Through industry partnerships, students can build practical experience through work placements and learn from lecturers with professional expertise in their fields.
Executive Assistant — Hybrid, Australia
Provide senior executive support across complex diary management, travel coordination, document preparation and meetings. Coordinate events and confidential administrative operations across academic and professional services portfolios.
Description
- Deliver confidential, high-level administrative and executive support to assigned executives
- Oversee complex diaries, calendars, travel plans, conference arrangements and accommodation
- Develop travel itineraries, agendas, briefing documents and meeting research
- Write and refine reports, presentations, speeches, submissions and professional correspondence
- Streamline administrative systems and processes to improve efficiency and accuracy
- Work with the TGE Executive Team, internal stakeholders and external representatives, including dignitaries
- Organise national meetings, events and teleconferences, managing logistics, minutes and action follow-up
- Capture, transcribe and circulate accurate minutes and meeting decisions
- Assist with major events led by the Office of the Vice-Chancellor & CEO
- Provide support to the Provost & Deputy Vice Chancellor Academic, Deputy Vice Chancellor Research, Vice President Student Experience, and Vice President People & Talent, depending on the opportunity
- Report to the Senior Executive Assistant to the Vice-Chancellor & CEO
Requirements
- Substantial experience supporting a senior executive
- Extensive experience managing diaries and scheduling complete travel itineraries
- Experience implementing and maintaining document management and control systems
- Proven ability to prepare meeting agendas and minutes
- Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
- Outstanding organisational ability and meticulous attention to detail
- Strong time management and project coordination skills
- Ability to meet deadlines while managing multiple projects, events and functions
- Excellent verbal communication, interpersonal and public relations skills
- Professional communication skills for working with senior leaders, employees, the public, dignitaries and representatives from other organisations across the AMEA region
- A relevant postgraduate qualification is preferred
Benefits
- Flexible working arrangements
- Flexible working conditions, including remote work and access to a nearby campus
- Professional development and career advancement opportunities
- Support for personal interests, development and wellbeing
- Supportive, collaborative workplace
- Diversity and inclusion initiatives
- Reasonable adjustment procedures and accessibility support throughout recruitment