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Remote Office
Remote Office
11 – 50 Employees
ConsultingHR TechRecruitment
Remote Office is an Australian-focused remote operations and HR technology company helping businesses build and manage global teams. Its SaaS platform and community of pre-vetted professionals support the hiring process from talent sourcing, vetting, machine-led interviews, and technical assessments through onboarding, payroll, compliance, and ongoing team management. Remote Office also provides virtual HR support and strategic consulting designed to help distributed teams operate effectively as they grow.
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Part-Time Virtual Assistant – Operations and Administrative Support

Provide virtual assistant support to the CEO of an Australian financial consulting business, managing ClickUp tasks, Xero data, records, scheduling, and AI-enabled workflows. This part-time remote position centers on dependable administrative and operational coordination.

AUAustraliaRemotePart-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Manage the CEO’s ClickUp task pipeline and keep work moving.
  • Monitor deadlines, maintain status updates, pursue open actions, and surface potential risks.
  • Coordinate routine administration, including calendars, reminders, and follow-up communications.
  • Organize records, documents, and spreadsheets across Google Workspace and other business platforms.
  • Complete accurate data entry and validation in Xero.
  • Review information for omissions or inconsistencies and raise issues promptly.
  • Communicate with the company’s AI agents and support related operational workflows.
  • Support client administration by collecting information, preparing documents, and coordinating next steps.
  • Become familiar with and consistently apply the company’s established procedures.

Requirements

  • Demonstrated experience in virtual assistance, executive support, administration, or business operations.
  • Practical experience using ClickUp to manage tasks, deadlines, and follow-ups.
  • Highly accurate data-entry and data-validation capabilities.
  • Previous Xero experience is helpful but not mandatory.
  • Willingness to develop proficiency with Xero.
  • Ability to work comfortably with AI agents and AI-supported business processes.
  • Strong organizational skills with the ability to balance competing priorities.
  • Excellent written and spoken English communication.
  • Dependable and self-motivated, with the judgment to work independently.
  • Willingness to seek clarification when instructions or information are unclear.
  • Adaptability when learning the CEO’s tools, procedures, and working methods.
  • General familiarity with bookkeeping or accounting administration is beneficial but not required.

Benefits

  • Part-time work of approximately 20 hours per week, with the possibility of increasing hours.

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Open