Qwoted
Qwoted
11 – 50 Employees
MarketingMarketplaceMedia
Qwoted is a software company operating at the intersection of marketing, media, and online marketplaces. Its platform helps journalists, newsrooms, PR and marketing teams, product marketers, podcasters, and subject-matter experts connect around credible sources, expert commentary, and story opportunities. Through an expert database, media request distribution, matchmaking tools, and managed services, Qwoted streamlines the process of finding vetted, media-ready contributors and helps brands, small businesses, and experts pursue relevant media coverage. The company offers its marketplace through a freemium SaaS model.

Part-Time Remote Bookkeeper and Operations Administrator at Qwoted

Qwoted is hiring a part-time remote professional to manage bookkeeping and operational administration. The role covers reconciliations, month-end close, vendor payments, onboarding records, and related operations tracking.

Description

  • Reconcile Stripe payouts and prepare categorized transaction files for review before journal entries are posted
  • Import and classify corporate card transactions in Ramp and QuickBooks Online
  • Oversee accounts payable in BILL, including bill coding and support for foreign-currency vendor payments
  • Assist with month-end close through bank and card reconciliations, prepaid expense amortization, accruals, and departmental contractor-spend reclassifications
  • Organize vendor records and supporting documents so they remain audit-ready
  • Coordinate onboarding and offboarding paperwork and checklists for employees and contractors
  • Maintain vendor and contractor contract records, including renewal dates
  • Keep internal trackers, calendars, and shared drives accurate and up to date
  • Provide general administrative support across the organization

Requirements

  • Successful completion of a background check
  • At least three years of bookkeeping experience, preferably in SaaS or subscription-based businesses
  • Strong practical knowledge of QuickBooks Online
  • Experience with Stripe and BILL is highly desirable
  • Working familiarity with accrual accounting and month-end close procedures
  • Comfortable using Google Workspace
  • Experience with ClickUp, Ramp, or DocuSign is helpful
  • Exceptional attention to detail and sound judgment when handling confidential financial and personnel information
  • Clear, proactive written communication skills
  • Applicants must be located in the United States

Benefits

  • Flexible working hours
  • Approximately 20 hours per week
  • Some availability overlapping with Eastern Time for check-ins
  • Fully remote work arrangement

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