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Vinfen
Vinfen
1,001 – 5,000 Employees
HealthcareNon-profitSocial Impact
Vinfen is a nonprofit health and human services organization that has supported people and communities since 1977. Its community-based programs serve people living with mental health conditions, intellectual and developmental disabilities, brain injuries, autism, and other behavioral health challenges. Across more than 500 locations in Massachusetts and Connecticut, Vinfen delivers recovery and habilitation services, supported living, education and employment support, clinical and peer services, and crisis response. The organization serves approximately 14,000 people each year and brings together healthcare, social impact, and human services teams focused on advocacy, resilience, and self-determination. Its broader community work includes partnerships, volunteering, events, and fundraising.
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Part-Time Administrative Assistant - Clubhouse Services

Part-time administrative support role with Vinfen’s clubhouse services for adults with psychiatric conditions. Responsibilities include phones, mail, billing records, reports, and general clerical operations.

USUnited StatesMAMassachusetts
$20 / hour
On-sitePart-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Greet clubhouse members and visitors, then direct them to the appropriate staff member or work area
  • Answer and route telephone calls, assist with messages, monitor voicemail, and maintain corporate phone listings
  • Route inquiries and questions to the appropriate individuals
  • Operate and maintain the fax machine, sending faxes and distributing received faxes to mailboxes
  • Maintain the postage machine and apply the correct postage to outgoing mail
  • Distribute mail, update mailboxes, and prepare regular and express packages for shipment
  • Monitor supplies including envelopes, mailing materials, and stationery
  • Prepare forms for Vinfen submission and billing under the direction of the Program Director
  • Process documentation related to service delivery
  • Compile standard reports as directed by the Program Director
  • Provide clerical support by typing correspondence and creating spreadsheets
  • Work collaboratively with Clubhouse members to complete administrative activities
  • Handle other related duties as assigned

Requirements

  • High school diploma or equivalent required
  • Familiarity with personal computer applications and office equipment
  • Strong organizational and communication abilities
  • Professional and courteous work style
  • Clerical training preferred
  • Ability to lift at least 25 pounds using proper lifting techniques
  • Ability to use a computer and office equipment including a calculator, copier, and printer
  • Ability to remain stationary for approximately 50% of the workday as needed
  • Ability to bend, reach, file, sit, stand, and move throughout the facility
  • Ability to speak, hear, and communicate with people served, staff, and external representatives
  • Close, distance, color, peripheral, and depth vision, along with the ability to adjust focus, are required
  • Driving is not required

Benefits

  • Training opportunities
  • Employee benefits
  • Career development opportunities
  • Job security

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