Client Experience Coordinator
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Job Duck connects professionals with full-time remote roles supporting United States-based businesses. Its opportunities span legal assistance, marketing, executive support, and case management, serving clients and teams across consulting, marketing, and legal work. The company focuses on helping remote professionals build sustainable careers from home through ongoing support and career development resources.
Legal Executive Assistant - Brazil Remote
Support US-based legal employers with case administration, court filings, calendars, records, and attorney communications. This remote, full-time role is open to candidates in Brazil or South Africa.
Brazil
South Africa$1,060 – $1,150 / month
RemoteFull-timeMiddleSeniorEnglish RequiredExecutive AssistantDescription
- Track case status changes using docket activity and internal communications
- Maintain Proofs of Service records and service lists
- Draft legal filings from templates and minute orders following training
- Route filings for attorney review, submit them to courts, serve opposing counsel, and distribute them to clients
- Maintain accurate legal calendars against court dockets
- Manage Zoom integrations and schedule virtual meetings
- Reserve LASC Connect Calls for upcoming hearings
- Create and maintain contacts and matters in Clio
- Handle intake calls when the primary intake team member is unavailable
- Distribute weekly reports covering upcoming hearings, depositions, and active cases
- Rename, date, upload, and organize documents according to internal filing standards
- Monitor court websites and track hearings, trials, depositions, and deadlines
- Synchronize Clio calendars with Outlook and remove inaccurate floating entries
- Prepare Proofs of Service
- Distribute incoming and outgoing correspondence to clients and internal team members
- Maintain the case and trial list, including updates to matter statuses
Requirements
- Work full time in support of a legal team
- Align working hours with Pacific Standard Time
- Be available Monday through Friday from 9:00 AM to 6:00 PM PST
- Have access to a VPN
- Use Clio for case management and calendaring
- Have experience with HubSpot CRM or the ability to learn it
- Have experience with RingCentral VoIP or the ability to learn it
- Have experience with Microsoft Outlook and Teams or the ability to learn them
- Have experience with Zoom or the ability to learn it
- Use court docket and court website systems
- Communicate in English
- Successfully complete every stage of the multi-stage application process
Benefits
- Work remotely
- Receive training from internal team members and through training videos
- Access long-term growth opportunities
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