USF Health is the University of South Florida’s health-focused academic and clinical enterprise, bringing together medical and health-professional education, patient care, and translational biomedical research. Its teams support community health initiatives, deliver clinical services, and advance innovations that can lead to new treatments and patented discoveries. Through this integrated work, USF Health contributes to better health outcomes in the Tampa Bay region and beyond and offers opportunities across healthcare, education, research, and related professional functions.
Hybrid Office Manager, USF Health
Provide administrative and operational support to the Chair of Plastic Surgery at USF Health. The role covers calendars, budgets, purchasing, payroll, travel, and departmental communications.
Description
- Manage the Plastic Surgery Chair’s calendar.
- Prepare expense reimbursement statements.
- Coordinate travel arrangements.
- Provide general administrative support.
- Oversee the department website and social media accounts.
- Assist with special initiatives sponsored by the Chair’s office.
- Prepare, submit, summarize, and communicate budget information.
- Prepare and approve budget and non-payroll expenditure transfers.
- Reconcile spending authority and maintain internal accounting records.
- Research purchases, obtain quotes, enter details in university systems, receive purchase orders, maintain P-Card information, and reconcile transactions.
- Maintain academic records, electronic files, records, and databases.
- Support instruction and student administration.
- Assist with employment administration and human resources processes.
- Process appointment paperwork for faculty, staff, and student employees.
- Track and audit annual and sick leave records and employee timesheets.
- Prepare and approve online payroll certifications, review and reconcile payroll registers, and update pay distribution.
- Coordinate travel for staff, faculty, visiting guests, and speakers.
- Draft office documents and correspondence, including memos, letters, presentations, and spreadsheets.
- Create special spreadsheet reports and presentations, and, as needed, brochures or website content.
- Carry out other office administration tasks as assigned.
Requirements
- High school diploma or equivalent.
- Six years of experience in office or administrative roles.
- Relevant college coursework or vocational or technical training may substitute for required experience at an equivalent rate.
- Meet all U.S. employment eligibility requirements.
- Ability to run inquiries, queries, and standard or modified reports in university systems such as OASIS and FAST.
- Ability to create documents using word processing, spreadsheet, and presentation software.
- A Level 1 or Level 2 criminal background check may be required.
- Visa sponsorship is not available.
Benefits
- Medical, dental, and life insurance plans.
- Retirement plan options.
- Tuition programs for employees and dependents.
- Generous leave.
- Hundreds of employee perks and discounts.
- Hybrid work arrangement.