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X, bigly labs
X, bigly labs
51 – 200 Employees
EnterpriseHealthcare
X, bigly labs is Dis-Chem’s innovation and technology team, focused on developing practical solutions for healthcare and enterprise challenges. The team combines experimentation, collaboration, and customer-focused problem solving to support Dis-Chem’s retail and clinical services and help improve outcomes for customers and patients.
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Executive Assistant to Senior Leadership - Hybrid South Africa

Executive Assistant supporting leadership at Dis-Chem’s healthcare innovation hub. The role covers executive scheduling, travel, stakeholder coordination, and confidential administrative support.

ZASouth AfricaHybridFull-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Deliver comprehensive executive support to keep daily operations running smoothly.
  • Anticipate the Executive Head’s needs and address issues before they require escalation.
  • Coordinate personal appointments and commitments alongside the executive diary.
  • Manage the Executive Head’s calendar, including scheduling, rescheduling, and meeting prioritisation.
  • Organise internal and external stakeholder meetings, confirming objectives, attendees, and expected outcomes.
  • Represent the Executive Head in stakeholder interactions with professionalism, discretion, and diplomacy.
  • Develop and maintain trackers, templates, checklists, and other practical tools for the Executive Office.
  • Ensure executive-office resources and documentation remain accurate and current.

Requirements

  • Matric or Grade 12 qualification.
  • Relevant tertiary qualification, such as Business Administration, Management, or a related field.
  • Four to six years of demonstrated experience as an Executive Assistant or Personal Assistant supporting senior executives; C-suite or senior leadership experience is advantageous.
  • Advanced proficiency with Microsoft Office or Google Workspace.
  • Experience working in a fast-paced, complex environment involving multiple stakeholders.
  • Background managing senior-level calendars, travel arrangements, and stakeholder relationships.
  • Strong understanding of executive-office operations and senior leadership decision-making processes.
  • Well-developed problem-solving and systems-thinking abilities.
  • Understanding of the organisation’s strategy, priorities, and value drivers.
  • Excellent written and verbal communication skills, including the ability to prepare concise, professional correspondence for the Executive.
  • Ability to take ownership of responsibilities and deliver outcomes independently with limited supervision.

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