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Delegate Solutions
Delegate Solutions
1 – 10 Employees
ConsultingHealthcareMarketing
Delegate Solutions is a consultancy founded in 2014 that helps organizations navigate change, strengthen leadership, and support employee development. Its work combines change-management consulting, leadership and talent programs, training, online courses, one-to-one coaching, assessments, and corporate wellbeing initiatives. Serving clients across consulting, healthcare, and marketing, the company evaluates organizational needs and builds practical people-focused programs designed to improve engagement, performance, and long-term business outcomes.
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Executive Assistant

Partner with Delegate Solutions’ entrepreneur and executive clients to strengthen delegation, workflows, and operations. Coordinate projects and provide hands-on executive support.

USUnited StatesNCNorth Carolina
$19 / hour
RemoteFull-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Support business owners and executives as a trusted, proactive partner
  • Lead weekly client calls to review delegated work, priorities, upcoming needs, and follow-through
  • Develop and maintain client action plans, turning support needs into clear priorities
  • Work with the Implementer to plan, delegate, and coordinate client work
  • Spot pain points, bottlenecks, and opportunities to increase executive capacity
  • Build and improve executive support systems, processes, and workflows
  • Use AI, automation, and technology to improve efficiency
  • Coordinate support projects, deadlines, recurring workflows, and delegated priorities
  • Anticipate client needs and recommend ways Delegate Solutions can provide additional support
  • Track client retainer usage and help ensure hours are allocated effectively
  • Keep clients and teammates informed, addressing issues before they escalate
  • Deliver accurate, timely work that meets Delegate Solutions’ standards
  • Handle administrative and project work, including calendar and inbox management, scheduling, research, travel logistics, communications, and other executive support
  • Maintain client records, systems, and processes
  • Represent Delegate Solutions’ brand and values in every client interaction

Requirements

  • Bring at least 3 years of experience in executive support, operations, project management, client success, business management, or a related role
  • Have experience supporting executives, business owners, or senior leaders
  • Be experienced in managing multiple priorities, projects, or stakeholders
  • Show that you can identify problems, recommend solutions, and independently move work forward
  • Have experience with process improvement, workflow development, project coordination, or operational support
  • Communicate exceptionally well in writing and conversation
  • Demonstrate strong critical thinking, organization, and time management
  • Communicate confidently with senior-level clients
  • Be comfortable with technology and quick to learn new systems
  • Have worked in a remote or virtual setting
  • Be proficient with Microsoft 365 and/or Google Workspace
  • Have reliable high-speed internet and suitable home-office equipment
  • Be available Monday through Friday, 9 AM–5 PM ET
  • Preferred: experience supporting a CEO, founder, entrepreneur, or leadership team
  • Preferred: operations or project management experience
  • Preferred: experience managing multiple client accounts
  • Preferred: experience creating or improving business processes
  • Preferred: familiarity with Asana, ClickUp, or similar project management tools
  • Preferred: experience using AI and automation to improve productivity and workflows

Benefits

  • Paid time off
  • 401(k)
  • Short-term disability coverage
  • Long-term disability coverage
  • Supplemental life insurance
  • Fully remote work

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