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Zillow
Zillow
5,001 – 10,000 Employees
H1B Visa SponsorB2CeCommerceReal Estate
Zillow operates a real estate marketplace that helps people discover homes, apartments, and other properties for sale or rent. Its platform combines property listings with practical tools for comparing options, estimating mortgage payments, and connecting with real estate professionals. Zillow also provides Zestimates, algorithm-generated estimates of a home’s market value, giving buyers, sellers, renters, agents, and brokers data to support real estate decisions.
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Senior Executive Assistant, Communications — Zillow (Remote, U.S.)

Partner with Zillow’s communications executives and support Corporate Affairs operations. Coordinate calendars, projects, budgets, events, and AI-enabled workflows.

USUnited States
$122,000 – $195,000 / year
RemoteFull-timeSeniorEnglish RequiredExecutive Assistant

Description

  • Partner with the SVP of Communications and provide additional support to the VP of External Affairs and Business Communications.
  • Manage complex executive calendars, balance competing demands, and resolve scheduling conflicts.
  • Represent Communications with senior leaders, partner teams, fellow assistants, and external stakeholders.
  • Address operational and prioritization challenges, guiding stakeholders toward resolution.
  • Track team priorities, identify operational gaps and risks, and ensure follow-through.
  • Lead complex projects, review and approval processes, and initiatives from ambiguity through completion.
  • Strengthen the Communications team’s operating rhythms, processes, and systems.
  • Oversee budgets, purchase orders, expenses, procurement, and vendor coordination.
  • Develop and implement AI, automation, and technology workflows that reduce manual work.
  • Anticipate executives’ needs, decisions, meetings, and follow-ups; prepare relevant context and materials.
  • Create presentations, agendas, summaries, pre-briefs, and work-back plans for executive use.
  • Lead delivery of zRetreats, All Hands, leadership meetings, and other high-impact team events.
  • Coordinate executive schedules, travel, expenses, procurement, and related logistics.
  • Build relationships across Zillow’s assistant community and mentor fellow assistants.

Requirements

  • Bring 10+ years of progressive executive support experience, including substantial direct support for senior executives in complex, fast-paced organizations.
  • Have a track record of owning complex projects and operational initiatives.
  • Take proactive ownership, demonstrate accountability, and anticipate needs.
  • Communicate effectively, influence others, and manage stakeholder relationships.
  • Use sound judgment and discretion when handling confidential, sensitive, and non-public information.
  • Have experience managing budgets and financial processes, including spend tracking, purchase orders, and coordination with Finance, Procurement, and vendors.
  • Be highly proficient with Google Workspace and presentation development.
  • Be comfortable with technology and able to learn new tools.
  • Show curiosity about and experience experimenting with AI and automation, with the ability to build or learn to build lightweight workflows.
  • Demonstrate business curiosity and awareness of organizational dynamics.
  • Support executives and stakeholders across time zones while adapting to last-minute changes and urgent needs.
  • Adapt working hours to senior executives’ schedules.
  • Be based in one of the 50 U.S. states, subject to limited exceptions.

Benefits

  • Work remotely from a location of choice without a permanent corporate office workplace.
  • Eligible for equity awards.
  • Annual travel may reach up to 25%.
  • Access Cloud HQ distributed-work flexibility.
  • Equal employment opportunity and accommodation support.

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