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Progressive Cleaning
Progressive Cleaning
11 – 50 Zaposleni
Čistilne storitveLogistikaZdravstveno varstvo
Progressive Cleaning provides commercial cleaning for offices, medical facilities, schools, industrial and manufacturing sites, and fitness centers. The company tailors cleaning programs to each facility, using systematic, eco-sensitive practices and technology to support clean, healthy spaces. Its work is designed to help clients maintain productive environments and reduce absenteeism through a focus on service quality and client partnership.
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Delovna mesta v podjetju

Finance and Administration Lead — Rockledge, FL (Hybrid)

Lead finance, HR, IT, and field administration for a Florida commercial cleaning company. Oversee payroll, bookkeeping, business systems, supplies, scheduling, and compliance.

USZdružene države AmerikeFLFlorida
30 $ – 33 $ / ura
Na daljavoPolni delovni časSeniorZahtevani Jezik: angleščinaFinančno načrtovanje in analiza

Opis

  • Lead the company’s finance, HR, and IT functions as part of the leadership team, taking responsibility for their results.
  • Set quarterly priorities, contribute to quarterly and annual planning, run weekly area check-ins, and track key performance metrics.
  • Manage employee timecards in Swept, prepare payroll reports, and submit them by payroll deadlines.
  • Lead recruiting, hiring, and onboarding, including job postings, interview scheduling, offers, and new-hire paperwork.
  • Maintain employee records and compliance documents, and track expiration dates.
  • Administer compensation and benefits, including pay changes, enrollment, and vendor coordination.
  • Manage employee schedules and site assignments.
  • Direct call-out and staffing notices to supervisors.
  • Maintain cleaning checklists, work instructions, and site security protocols in Swept.
  • Keep site and location information up to date in Swept.
  • Monitor supply requests, maintain supply lists, clarify needs, place orders, track deliveries, and resolve vendor discrepancies.
  • Handle daily bookkeeping in QuickBooks Online, including bill entry, invoicing support, account reconciliation, and month-end close.
  • Maintain QuickBooks Online products and services, including pricing, SKUs, descriptions, and new product setup.
  • Prepare weekly financial snapshots and monthly reports.
  • Support budgeting and profit-and-loss reviews by compiling historical data and identifying variances.
  • Coordinate tax filings and deadlines with the external CPA.
  • Administer company software by managing user access, licenses, and routine settings in Swept, QuickBooks Online, HubSpot, Grasshopper, and Google Workspace.
  • Work with vendors and support teams to resolve platform issues and recommend fixes or upgrades.
  • Secure general manager approval for platform migrations, new core systems, and significant cost or data-security risks.
  • Manage inbound calls and office lines through the phone system.
  • Prepare regular internal communications, including employee announcements, birthday memos, and company-wide notices.
  • Use AI tools for drafting, research, and administrative tasks.
  • Coordinate event logistics and work with external organizations.

Zahteve

  • Bring 5–7 years of experience in operations, administration, or business support.
  • Show a record of delivering results through supervisory work or independent ownership of a budget, function, or process.
  • Have hands-on experience managing timecards and schedules for a distributed or field-based workforce.
  • Bring bookkeeping and financial reporting experience, including accounts payable and receivable, monthly close, and budget-to-actual tracking.
  • QuickBooks Online experience is strongly preferred.
  • Have experience working with financial controls and approval processes.
  • Be able to work independently and remotely without daily supervision.
  • Have experience administering business software, including user access, permissions, and vendor coordination.
  • Be comfortable assessing and recommending new tools.
  • Communicate clearly in writing and be comfortable documenting processes.
  • Demonstrate strong attention to detail.
  • Experience in commercial cleaning, facilities, or another field-services business is a plus.
  • Previous experience with Swept, QuickBooks Online, or HubSpot is a plus.
  • Social media content creation and community management experience is a plus.
  • Be comfortable using AI tools such as Claude; this is a plus.

Ugodnosti

  • Remote work with required in-person time in Rockledge, Florida, including quarterly planning sessions and select meetings.
  • Full-time, 40-hour workweek, Monday through Friday.
  • Pay of USD 30–33 per hour.

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