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CourtAvenue
CourtAvenue
51 – 200 Angajați
ApărareConsultanțăLogistică
CourtAvenue este o companie axată pe creștere și produse digitale, cu activitate în strategie, experiența clienților și inovare. Competențele sale includ consultanță în domeniul inteligenței artificiale, comerț și dezvoltarea de produse pentru sectorul public, iar proiectele sale acoperă platforme digitale și experiențe de brand pentru clienți precum Kia și Epson. Compania sprijină, de asemenea, programe ale Forțelor Aeriene ale SUA și dezvoltă sisteme de design B2B și conținut narativ pentru pregătirea misiunilor în domeniul aerospațial. CourtAvenue a fost recunoscută de Adweek și Inc. 5000 pentru creșterea sa.
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Locurile de muncă ale companiei

Executive Assistant and Office Manager, San Diego Hybrid

Support CourtAvenue’s San Diego leadership team and keep its digital transformation office running smoothly. The role covers executive support, travel, events, and day-to-day office operations.

USStatele Unite ale AmericiiCACalifornia
72.384 $ – 85.000 $ / an
HibridNormă întreagăNivel mediuSeniorLimbă Obligatorie: englezăAsistent administrativ

Descriere

  • Provide executive support to the San Diego-based Partner and President & CGO.
  • Manage complex executive calendars, coordinate across time zones, and resolve scheduling conflicts.
  • Assist with expense reports and timesheets, including tracking and uploading receipts.
  • Arrange complete travel itineraries, including flights, hotels, ground transport, and international trips.
  • Organize client and growth events, handling venues, vendors, budgets, branded materials, and on-site coordination.
  • Work with account and marketing teams on administrative logistics for client and prospective-client events and initiatives.
  • Coordinate West Coast client merchandise orders, inventory, and vendor relationships.
  • Act as the building and property contact for the San Diego office.
  • Arrange parking and building access at multiple facilities with property management.
  • Prepare conference rooms and audiovisual equipment, and troubleshoot meeting technology.
  • Coordinate onboarding and offboarding logistics, including desks and equipment.
  • Manage office communications, shared calendars, and amenity requests.
  • Order supplies and snacks and oversee equipment to keep the office stocked and ready for clients.
  • Handle mail, shipping, and the office storage unit.
  • Organize employee gatherings, including happy hours, potlucks, and team lunches.
  • Take initiative on ad hoc research and special projects.

Cerințe

  • Bring 5–10 or more years of administrative experience, including at least one year supporting C-suite or agency leadership.
  • Agency or professional services experience is strongly preferred.
  • Have at least two years of in-office administrative or office management experience.
  • Handle sensitive information with professionalism and discretion.
  • Communicate effectively in writing, verbally, and interpersonally.
  • Adapt readily and manage changing priorities.
  • Google Workspace, Slack, and Zoom proficiency is a plus.
  • An AI-minded approach is preferred, including comfort testing and using generative AI tools to automate routine tasks, draft communications, and streamline office workflows.
  • A high school diploma is required.
  • Project management or office administration certifications are a plus.

Beneficii

  • Structured hybrid schedule: in office Tuesdays and Thursdays; remote Mondays, Wednesdays, and Fridays.
  • Full-time, exempt position.
  • Opportunity to learn and grow in a culture that values innovation.
  • Occasional weekend availability helps accommodate last-minute travel changes before Monday leadership trips.

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