NIVA Health este un furnizor de servicii medicale axat pe ameliorarea naturală a durerii, refacerea pacienților și starea generală de bine. Serviciile sale includ terapia intravenoasă cu vitamine, îngrijirea rănilor și tratamente pentru disfuncția erectilă, durerile articulare și neuropatie. Prin intermediul numeroaselor sale locații, NIVA Health îi ajută pe pacienți să exploreze alternative la intervențiile chirurgicale și medicamentele inutile, susținând în același timp vitalitatea și bunăstarea pe termen lung.
Administrative Assistant, Clinical Operations — Remote South Africa
Remote administrative role supporting NIVA Health’s Director of Nursing and Wound Care team. Responsibilities include scheduling, timekeeping, onboarding, team communications, and employee asset coordination.
Descriere
- Support the Director of Nursing with daily administrative operations
- Manage calendars, meetings, appointments, deadlines, and priorities
- Prepare meetings, record notes, and track follow-up actions
- Organize reports, correspondence, records, and other leadership materials
- Monitor upcoming deadlines, unresolved issues, and required follow-up
- Coordinate communication across nursing leadership, providers, nurses, Case Management, and other departments
- Review timecards and attendance records, and assist with payroll approvals and corrections
- Track employee mileage submissions and maintain supporting records
- Coordinate patient and provider schedules, communicate updates, and support care continuity
- Share operational announcements, reminders, deadlines, and process changes with the team
- Monitor open requests and follow up with assigned team members
- Coordinate onboarding, orientation, training, introductions, equipment requests, and checklists for new Wound Care staff
- Manage offboarding logistics, including asset recovery, shipping, and returned-property confirmation
- Work with HR, IT/BII, Clinical Operations, and other departments on employee transitions
- Organize clinical leadership priorities so the Director of Nursing can focus on staff, clinical leadership, and patient care
Cerințe
- At least two years of experience in administration, executive support, healthcare operations, medical office work, or a related field is preferred
- Experience supporting a manager, director, or senior leader is strongly preferred
- Healthcare or clinical operations experience is beneficial
- Strong organizational and time-management abilities
- Excellent attention to detail and consistent follow-through
- Ability to manage competing priorities and deadlines
- Strong written and verbal communication skills
- Proficiency with calendars, spreadsheets, email, electronic timekeeping systems, and other workplace technology
- Discretion when handling confidential employee and patient information
- Ability to work independently while communicating effectively with leadership and team members
- Adaptability in a fast-paced environment where patient and operational needs may shift priorities
- Availability to work on a US East Coast time-zone schedule