QC Servion, LLC yra bendras QC ekosistemos veiklos partneris, koordinuojantis pagrindines verslo funkcijas susijusiose įmonėse. Jos veikla apima žmogiškųjų išteklių valdymą, darbuotojų paiešką ir įdarbinimą, darbuotojų ugdymą, naudų administravimą, apskaitą, finansinę atskaitomybę, teisinę ir sutarčių sudarymo pagalbą, rinkodarą ir komunikaciją, administravimą bei darbuotojų saugą. Centralizuodama šias paslaugas, QC Servion padeda portfelio įmonėms užtikrinti reikalavimus atitinkančią ir efektyvią veiklą, kad jos galėtų sutelkti dėmesį į augimą ir kasdienį darbų vykdymą.
Senior Administrative Associate - QC Servion - Remote
Senior Administrative Associate supporting QC Servion’s data-center services operations. This remote role coordinates executive support, training, meetings, travel, documentation, and communications.
Aprašymas
- Provide staff support through word processing, proofreading, spreadsheet entry, and reporting
- Maintain specification files
- Support proposal development and submission processes
- Create and maintain internal employee resumes
- Coordinate staff delivery and onboarding training schedules
- Support the preparation, tracking, and presentation of company-wide meetings
- Monitor policy and procedure revisions
- Research and purchase gifts for employees and clients
- Coordinate company swag logistics
- Support file management, template maintenance, and document standardization
- Track document requests, ensuring timely fulfillment and accurate records
- Manage the shared email inbox and phone messages, respond to inquiries, and route them to the appropriate department or manager
- Arrange business travel and register staff for industry events
- Manage email correspondence and calendars
- Prepare meeting presentations and coordinate contributions from stakeholders
- Track and manage expenses
- Carry out special projects for department directors
- Deliver assigned work and deliverables on schedule and within budget
- Perform other related duties as assigned
Reikalavimai
- At least five years of experience in a professional office or consulting services setting
- Experience supporting executives at a senior level
- Working knowledge of administrative and clerical systems and procedures
- Experience booking travel and coordinating events
- Growing knowledge of the administrative responsibilities required in an engineering firm
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, Teams, and SharePoint
- Proficiency with Adobe and/or Bluebeam
- Experience using artificial intelligence, machine learning, and generative AI tools
- Consistently accurate work with strong attention to detail
- Ability to type accurately with minimal errors
- Strong verbal and written communication skills for technical and non-technical information
- Ability to work independently with appropriate supervision and contribute effectively as a team member
- Ability to protect confidential information and handle sensitive matters
- Ability to work effectively remotely with strong communication, organization, self-motivation, initiative, resourcefulness, and a distraction-free workspace
- Ability to keep documents and project files complete, orderly, and well maintained
- Ability to analyze and prepare documents, reports, and correspondence
- Ability to perform under pressure and meet tight deadlines
- Ability to manage competing priorities and adjust to changing business needs
- Availability during standard business hours, 8:00 AM–5:00 PM, Monday through Friday, in CST, PST, or a combination of both
Privalumai
- Choice of comprehensive medical coverage, including two PPO plans and an HDHP with an HSA option
- Flexible spending account options
- Dental and vision coverage
- Medical, dental, and vision coverage for a spouse or domestic partner and dependent children through age 26
- 401(k) plan with company matching and an optional self-directed brokerage account
- Paid time off, including extra leave during the final week of the year
- Company-paid life insurance for employees and eligible dependents
- Short-term disability, long-term disability, and AD&D coverage
- Opportunities for professional development
- Tuition reimbursement
- Support for professional licensing
- Paid parental leave after one year of employment