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EVERSANA
EVERSANA
5,001 – 10,000 Employees
H1B Visa SponsorConsultingHealthcareHealthcare Insurance
EVERSANA is a life sciences services company that helps pharmaceutical and healthcare organizations bring products to market and improve their commercial performance. Its work spans advisory and management consulting, regulatory consulting, patient services, market access, pricing and revenue management, medical affairs, and digital transformation. Combining industry expertise with data and analytics, EVERSANA supports drug commercialization, including launch planning, product delivery, pricing, patient adherence, and access strategies. The company also applies artificial intelligence and analytics to address complex challenges across the life sciences sector.
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Senior Meeting Planner – Speaker Bureau and Pharma Agency Experience | EVERSANA Remote

Senior Meeting Planner responsible for live and virtual healthcare events at EVERSANA INTOUCH, a global life sciences marketing agency. Oversees event logistics, compliance reporting, vendors, and attendee operations.

USUnited StatesNYNew York
$57,680 – $84,000 / year
RemoteFull-timeSeniorEnglish RequiredGeneralMeeting Planner

Description

  • Plan and deliver small meetings and events for fewer than 50 attendees independently
  • Manage live and virtual event logistics, from venue selection and contracts to travel, catering, room setup, virtual platforms, audiovisual services, and ancillary vendors
  • Oversee audience generation and attendee data, including post-meeting Sunshine Act reporting
  • Process payments for healthcare professionals and vendor invoices
  • Prepare and monitor attendee spending reports in line with Sunshine Act requirements
  • Review and reconcile final invoices and pass-through costs within required timelines
  • Maintain and distribute meeting templates and materials for targeted attendees
  • Arrange outsourced ground transportation and manage arrival and departure manifests
  • Partner with internal departments to keep planning and coordination on schedule
  • Keep the manager and project team informed throughout each program
  • Assess program progress and address changes to scope
  • Meet or exceed minimum billable utilization targets
  • Provide on-site event management and travel as needed
  • Handle additional duties as assigned

Requirements

  • Bachelor’s degree from a four-year college or university
  • At least 2–3 years of meeting planning experience
  • CMP certification is preferred but not required
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
  • Experience using Cvent
  • Experience with other web-based registration platforms
  • Experience delivering virtual meetings through Zoom, WebEx, Adobe Connect, On24, or GoToMeeting
  • Knowledge of hotels, air travel, and the event planning industry
  • Strong accounting and negotiation capabilities
  • Ability to manage assigned projects independently
  • Ability to prioritize, multitask, and coordinate multiple meetings at once
  • Ability to follow direction and apply it effectively to active projects
  • Ability to manage conflict, solve problems, and work effectively in a changing environment
  • Experience managing and traveling to meetings in the United States and internationally
  • Availability outside regular business hours, including evenings and weekends
  • Understanding of and compliance with PhRMA, FDA, OIG, ACCME, and ADA guidelines
  • Commitment to diversity, equity, and inclusion
  • Flexibility and a collaborative approach in a fast-paced, demanding workplace

Benefits

  • Competitive pay and benefits
  • Remote work option
  • Commitment to diversity, equity, and inclusion
  • Reasonable accommodations throughout the hiring process
  • Flexible arrangements that may include remote work
  • Opportunity to work within a global, full-service life sciences marketing agency network

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