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Senior Meeting Planner – Speaker Bureau and Pharma Agency Experience | EVERSANA Remote
Senior Meeting Planner responsible for live and virtual healthcare events at EVERSANA INTOUCH, a global life sciences marketing agency. Oversees event logistics, compliance reporting, vendors, and attendee operations.
संयुक्त राज्य
न्यूयॉर्क$57,680 – $84,000 / वर्ष
रिमोटपूर्णकालिकवरिष्ठआवश्यक भाषा: अंग्रेज़ीबैठक योजनाकारसामान्यविवरण
- Plan and deliver small meetings and events for fewer than 50 attendees independently
- Manage live and virtual event logistics, from venue selection and contracts to travel, catering, room setup, virtual platforms, audiovisual services, and ancillary vendors
- Oversee audience generation and attendee data, including post-meeting Sunshine Act reporting
- Process payments for healthcare professionals and vendor invoices
- Prepare and monitor attendee spending reports in line with Sunshine Act requirements
- Review and reconcile final invoices and pass-through costs within required timelines
- Maintain and distribute meeting templates and materials for targeted attendees
- Arrange outsourced ground transportation and manage arrival and departure manifests
- Partner with internal departments to keep planning and coordination on schedule
- Keep the manager and project team informed throughout each program
- Assess program progress and address changes to scope
- Meet or exceed minimum billable utilization targets
- Provide on-site event management and travel as needed
- Handle additional duties as assigned
आवश्यकताएँ
- Bachelor’s degree from a four-year college or university
- At least 2–3 years of meeting planning experience
- CMP certification is preferred but not required
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Experience using Cvent
- Experience with other web-based registration platforms
- Experience delivering virtual meetings through Zoom, WebEx, Adobe Connect, On24, or GoToMeeting
- Knowledge of hotels, air travel, and the event planning industry
- Strong accounting and negotiation capabilities
- Ability to manage assigned projects independently
- Ability to prioritize, multitask, and coordinate multiple meetings at once
- Ability to follow direction and apply it effectively to active projects
- Ability to manage conflict, solve problems, and work effectively in a changing environment
- Experience managing and traveling to meetings in the United States and internationally
- Availability outside regular business hours, including evenings and weekends
- Understanding of and compliance with PhRMA, FDA, OIG, ACCME, and ADA guidelines
- Commitment to diversity, equity, and inclusion
- Flexibility and a collaborative approach in a fast-paced, demanding workplace
लाभ
- Competitive pay and benefits
- Remote work option
- Commitment to diversity, equity, and inclusion
- Reasonable accommodations throughout the hiring process
- Flexible arrangements that may include remote work
- Opportunity to work within a global, full-service life sciences marketing agency network
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